Making an application to the Community Irrigation Fund

Before you apply

Community schemes

Generating investor and community support

Before making an application, you should complete a feasibility study that includes details of:

  • water supply and potential demand requirements;
  • proposed scheme type/design;
  • location and expected irrigable area;
  • estimated scheme costs and potential revenue;
  • management and financing options;
  • expected environmental benefits and impacts (including from irrigated land);
  • expected social and cultural benefits and impacts;
  • current and projected investor and community support levels; and
  • indicative consentability of the scheme based on professional advice.

Detailed scheme design

Before making an application you must have a feasibility study and be able to provide a minuted agreement to proceed with the option explored in the study. The feasibility study must include the details covered above.

Applicants must have engaged an engineering consultant or be in the process of engaging one to carry out the detailed design work. The engineering consultant must assist the applicant in completing the application form.

Water strategies

Before making an application, you should have consulted with and included other parties in the proposed project and be able to demonstrate their support.

Before making an application it is recommended you discuss the application with the CIF Fund Adviser (04 894 0632).

Application form

The application form includes instructions on how to fill it out, and guidelines on answering specific questions.

Community schemes

Detailed engineering design

2011/12 application form

Generating investor and community support

2011/12 application form

Water strategies

2011/12 application form

Submitting your application

An authorised agent of the Applicant Group must submit the application electronically to cifund@maf.govt.nz by Friday 18 February 2011.

Please put the scheme or water strategy name in the subject line of your e-mail.

Community scheme applications must be accompanied by a feasibility report (or similar) for the proposed scheme.

Timetable for applications

Detailed engineering design

2011/12 funding round

Applications close: Friday 18 February 2011
Applicants advised of result: Late April 2011
First grant payments: Post 1 July 2011

Generating investor and community support

Applications close: Friday 18 February 2011
Applicants advised of result: Late April 2011
First grant payments: Post 1 July 2011

Water strategies

Applications close: Friday 18 February 2011
Applicants advised of result: Late April 2011
First grant payments: Post 1 July 2011

How we assess applications

The assessment process is based on the information provided by applicants in the application form. A panel consisting of MAF staff and external experts will assess applications.

The panel's recommendations will be the basis for recommending funding. The Deputy Director General (Policy) will make the final funding decisions on behalf of MAF. The Minister for Agriculture is not involved in this decision-making process.

You should note that:

  • While external expertise is involved in assessing applications, the selection process contains an element of subjectivity, and grants are limited by the funds available.
  • There is no minimum or maximum level of grant for any one group. However, because the amount available for grants is limited, the maximum value of grants given to any group may be based on:
    • the area of land to be irrigated and/or the volume of water to be stored;
    • where the project is at in obtaining the necessary statutory consents;
    • the potential for economic, environmental, social, recreational and cultural benefits;
    • the measures proposed to avoid remedy or mitigate potential adverse environmental effects;
    • the impact a water strategy is likely to have on water storage and irrigation schemes in its related region/area; and
  • how difficult it would be to obtain the funding from other sources.  MAF will require a copy of all reports developed or created during the course of undertaking CIF funded projects, including the Final Report. These will be available on MAF’s website.

Assessment criteria

Generating investor and community support

Applications will be prioritised on the degree to which they:

  • benefit a community-based organisation;
  • demonstrate how the proposed scheme will help the applicant group adapt to climate change;
  • demonstrate how the proposed scheme will improve the use of water in its locality;
  • demonstrate how grants will contribute to raising investor and/or community support for the proposed scheme;
  • have a sound business case, including technical feasibility of the scheme using design best practice;
  • demonstrate potential for economic, environmental, social, recreational and cultural benefits;
  • demonstrate commitment to invest in the scheme by farmers/producers;
  • propose measures to avoid, remedy or mitigate potential adverse environmental effects (including from land receiving irrigation); and
  • already have, or have attempted to get, the endorsement of the local community, environmental groups, local iwi and local government.

Detailed engineering design

A two-stage assessment process is used.

At stage one, the preliminary assessment, applications will be judged on the degree to which they:

  • benefit a community-based organisation;
  • demonstrate how the proposed scheme will help the applicant group adapt to climate change;
  • provide assurance that there is a low degree of risk and/or the applicants have the capability  to deal with risks that may hinder the schemes development;
  • demonstrate how the proposed scheme will improve the use of water in its locality;
  • have a sound business case, including technical feasibility of the scheme using design best practice;
  • demonstrate potential for economic, environmental, social, recreational and cultural benefits;
  • propose measures to avoid, remedy or mitigate potential adverse environmental effects from the infrastructure itself and on-farm; and
  • already have, or have attempted to get, the endorsement of the local community, environmental groups, local iwi and local government.

At stage two, the main assessment, applications will be prioritised on:

  • the level of public benefits built into the scheme;
  • where the project is at in obtaining the necessary statutory consents;
  • the experience and track record of the consulting engineer;
  • the technical skills of the nominated engineering team;
  • the standard of the submitted  methodology;
  • the degree to which the programme addresses all key delivery dates; and
  • if the price is a fair reflection of the project.

Water strategies

Applications will be prioritised on:

  • the need for a water strategy in the region/area;
  • the likely effectiveness of the activities proposed to contribute to a Strategic Plan for integrated water management;
  • the potential impacts the study will have for rural irrigation-related infrastructure in particular how the project will:
    • consider the potential of an area for new or enhanced irrigation-related infrastructure to optimise water capacity, water distribution and the achievement of community goals by identifying:
      • potential locations for water storage and irrigation schemes
      • potential improvements to existing schemes and infrastructure
      • opportunities for multi-purpose infrastructure
      • opportunities to link infrastructure with environmental improvement e.g. enhanced environmental flows, or linking irrigation water supply to audited assurances of on-farm management of water and nutrients, and
      • reallocation of existing consents;
    • identify the economic, environmental and social benefits and costs;
    • lead to co-ordinated development of rural water infrastructure in an area, in conjunction with the community, to provide an optimal long term position;
    • indicate to promoters of infrastructure projects the community expectations they need to address; and
    • improve the regulatory and planning environment in which the development of water storage and irrigation occurs.

Notification of your application outcome

You will be informed within two months of submitting your application, whether you were successful or not.

If your application is successful, your project team will need to commit to the following obligations:

  • As a government agency, MAF is required to supply the information it holds in compliance with the Official Information Act. Summary information about the application and any resulting grant (including applicant name, project title, and a précis of the proposal, its progress and results) may also be used for other purposes (e.g. reports to Ministers, publicity).
  • You must acknowledge the CIF as a source of funding in all publicity and publications for which CIF grants are used.

Payment and reporting timeframes

Payment of grants

MAF will pay grants in three instalments during the year: August, December and April. The exception to this is the initial payment, which will occur in July. Your project’s Financial Manager (who must not be the Project Manager) must certify that claims for payments are correct.

Project reporting requirements

Claims for payments must be supported by progress reports from the project team detailing how funds have been spent, and giving an update of the project’s achievements and direction. These are due with the CIF each July, November, and March (i.e. one month before the next grant instalment is due to be paid). A final report on the project’s achievements and future plans is required one month before the final grant is paid. MAF may withhold the final payment until a satisfactory final report of achievements and accounts has been received.

Audit

A sample of projects may be audited on both financial management and progress achievement(s). Proof of expenditure (e.g. invoices) must be available for audit but do not need to be submitted with a claim. You must keep proper accounts for audit purposes. MAF may ask you to supply a copy of accounts with any of your claims for payment

 

Last Updated: 21 January 2011

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