Allocation Help

Contents


Eligible Person

What to do

Use these steps to enter the eligible person details.

Before you begin

Ensure that you know the name on the Certificate(s) of Title, have the corresponding NZEUR Holding Account number, and have collected evidence of land ownership.

Steps

1. Complete the required fields:
* indicates mandatory fields.

Field

Description

Enter the Eligible Person name *

Type the exact eligible person name as displayed on the Certificate(s) of Title (computer freehold register), Deeds Register, or Maori Land Court records.
This is to be the full legal name of all persons constituting the eligible person. You can separate names with commas, spaces or enter names on separate lines within the box (using ENTER or RETURN on your keyboard).

Holding Account Number *

Type the Eligible Person's NZEUR Holding Account number.

If you do not have an account where the account holder names are identical to the eligible person names then visit www.eur.govt.nz to apply for an account before continuing.

2. Click Save & Continue.

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Contact Details of Person Nominated to Receive Notices

What to do

Use these steps to enter contact details for a person nominated to receive notices in relation to this application. The submitter (person logged on) will be the person that is liaised with when MAF assesses the application, but the person to receive notices will receive the determination notices.

Note: If information supplied within your application is required by the Inventory Agency or Registrar of the New Zealand Emissions Unit Register to carry out their functions under the Climate Change Response Act 2002, then the Chief Executive responsible for the operation of the Emissions Trading Scheme must supply that information to them. This information can only be used by the Inventory Agency or Registrar of the New Zealand Emissions Unit Register for the purposes of carrying out their functions under the Climate Change Response Act 2002.

Steps

1.

If...

then...

you want to use the same contact details that you registered with as an online user

  • click Copy my logon account contact details to copy your contact details from the registration screen
  • check that all the mandatory fields are completed and click Save & Continue.

you want to enter contact details

go to step 2.

2. Modify fields as required:
* indicates mandatory fields.

Field

Description

Organisation

Type the relevant organisation or company name.

Title

Click to select a title, e.g. Mr, Miss.

First Name *

Type the contact's first name.

Last Name *

Type the contact's last name.

Preferred Phone Number *

Type the contact's preferred phone number in the format (country code) (area code) (number).

Alternate Phone Number

Type the contact's alternative phone number, if available, in the format (country code) (area code) (number).

Address 1 *

Type the first line of the contact's address.

Address 2

Type the second line of the contact's address.

Suburb

Type the suburb for the contact's address.

City *

Type the city for the contact's address.

State

Type the state for the contact's address, if applicable.

Postcode *

Type the postcode for the contact. If you don't know it, click Find Postcode.
Note: This link will take you to the New Zealand Post website to search for the postcode.

Country

Click to select the country for the contact's address.

E-Mail Address *

Type the contact's e-mail address.

Confirm E-Mail Address *

Re-type the contact's e-mail address.

Fax

Type the contact's fax number if available.

Preferred Contact Method *

Click to select the contact's preferred contact method.

3. Click Save & Continue.

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Property (Parcel) Selection

What to do

Use these steps to find and select the property (parcel) to be included in your application.

Before you begin

Ensure that you have the legal parcel descriptions and Certificates of Title of any properties to be included in the application.

Steps

Note: You can locate property parcels by searching with the Legal Description, Road/Street location, land title reference or by using the mapping tool, or a combination of these.
1. Search for property to be added to this transaction:

If...

then...

you want to search for the property by legal description

  • in the Search Type field, click and select Legal Description
  • type the Legal Description in the text field, e.g. Pt Lot 1 DP 40309

Note: The Legal Description field auto completes to help you populate your search criteria when at least 3 characters are entered.

  • click Search
  • any matching legal descriptions display to the right of the screen in the Search Results section (step 2)

Note: There may be more than one property with the same legal description; these will display in the Search Results section.

  • go to step 3.

you want to search for the property by road name

  • in the Search Type field, click and select Road
  • type the Road Name in the text field

Note: The Road Name field auto completes to help you populate your search criteria.

  • click Search
  • a list of possible matching roads display to the right of the screen in the Search Results section
  • go to step 2.
  • in the Search Type field, click and select Land Title Reference in the text field

Note: The Land Title Reference field auto completes to help you populate your search criteria

you want to search for the property by the Land Title Reference

From the Search Results:

  • Clicking the zoom/view () button will highlight all parcels related to the title
  • Clicking the add () button will launch the property titles window which will contain a list of spatially linked properties, from which you must select at least 1 property.

Where a Title does not have a spatial link, an image will be displayed to indicate the view/zoom functionality is inactive.

you want to clear the items listed in the Search Results section

click on Clear Results in the Search Results section.

you want to search for the property using the map

go to step 2.

you want to modify a previously selected property

go to step 6.

2. Use the Select Property map to identify and add property.
Notes:

  1. The topographical map automatically switches to seamless ortho-corrected aerial photographs when the scale bar reaches 1km. Photographs range from 1994 to 2008 depending on your location.
  2. The scale bar for the map displays in the bottom right-hand corner and changes as you zoom in and out. Knowledge of this scale, along with the accuracy in which you draw your polygon shapes, may impact your application. Drawing your polygon shapes (digitising) must occur at a scale bar of 200m or less. If you have trouble locating forest or where forest has been planted since the photographs were taken, please contact us.

Use the following Select Property tools, if required:

Tool

How to use

Zoom In

  • click
  • click directly on the map to zoom in or click and drag the mouse to create a box which zooms in in relation to the size of the box.

Zoom Out

  • click
  • click directly on the map to zoom in or click and drag the mouse to create a box which zooms out in relation to the size of the box.

Pan

  • click
  • click on the map and drag to view different parts of the map.

Note: In pan mode, double click directly on the map to select a region and zoom in further. Alternatively, use the scroll wheel on your mouse to zoom in and out.

View New Zealand

The system will display a 'Pin' on the map when it is zoomed to its full extent. There is one pin for each selected property.

Identify Legal Description

  • click
  • click within the legal parcel on the map to display the legal description.

Select Property

  • click
  • click on a parcel you want to include in this application
  • complete the Property Titles information
  • the property displays in the Selected Properties section
  • go to step 5.

Zoom Slider

click and drag the blue bar or click +/- to zoom in and out.
Note: The topographical map automatically switches to seamless ortho-corrected aerial photographs when the scale bar reaches 1km. Photographs range from 1994 to 2008 depending on your location.

Note: The application is loading in the background when the below image displays in the centre of the map.


This will occur when the following is processing:

  • select a legal parcel
  • waiting for the Add Property Dialog to display.

3.

If...

then...

there are multiple search results displayed in the Search Results section 2

check the Regional Council listed next to the results to determine which is the correct property.

you want to display the parcel on the map

Selected properties will appear with a different coloured border to distinguish it from other added properties.

4. Add a parcel to this transaction:

  • click beside the parcel in the Search Results section
  • complete the Property Titles information
  • the parcel displays in the Selected Properties section.

5. If you want to add additional parcels, return to step 1.
6. In the Selected Properties section, you can make the following choices:

If...

then...

you want to display the parcel on the map

click beside the required parcel.

you want to modify the attributes for a title

  • click Edit beside the required parcel
  • make the changes required
  • click Save.

you want to remove a parcel

  • click Delete beside the required parcel
  • a confirmation screen displays, click OK.

7. Click Continue.
Note: This button only activates after a parcel has been added to the Selected Properties section.

8. The Property Summary screen displays. Check that all relevant titles are displayed for the parcels selected, along with the claim attributes you assigned to each.
9.

If...

then...

you want to modify the attributes for a title

  • click Edit beside the required parcel
  • make the changes required
  • click Save.

you want to remove a parcel

  • click Delete beside the required parcel
  • a confirmation screen displays, click OK.

Note: that all forest stand polygons which intersect with the parcel will be deleted

you want to add more parcels

  • click Add More Properties
  • the Property Selection screen displays.

10. Click Save & Continue.

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Property Attributes

What to do

Use these steps to select titles associated with the property to be included in the ETS, and identify whether there is a Registered Forestry Right/Registered Lease (including expiry date), Māori Land or Party to a Crown Conservation Contract.

Before you begin

Note: Titles can be a Certificate of Title, a Title (Computer Register), a Māori Land Court Record or a Deed. See A Guide to Forestry in the Emissions Trading Scheme.

Steps

1. Click to tick the box next to the Title you want to include. You should only tick one title – as only one will be the freeholder register showing land ownership. If others appear, they will be for the leasehold register and do not relate to land ownership.
2. From the dropdown list against the title, select the number of NZUs per hectare you are eligible to claim for

3. From the dropdown list against the title, select the basis upon which eligibility (ownership) exists

4.

If...

then...

the selected Title is Māori Land

click to tick the box Maori Land?.

an exemption has been sought on the selected Title

click to tick the box Exempt?

5.Note: If the title is not on the list then:

  • type the title reference in the If the title is not in the list, add it here: field
  • this field auto-fills after three characters are entered
  • click Add
  • go to step 1.

Note: For titles added that are not included in the Core Record System (CRS) from Land Information New Zealand (LINZ), MAF will confirm the landowner.
6. click Save

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Evidence

Land Ownership

Evidence of the eligible person's land ownership must be provided for all eligible land included in this application. Please send copies of the relevant computer freehold registers (titles) or other relevant records such as Maori Land Court records that pertain to the eligible land included in this application. You may else send other supplementary information as you see fit.

The copies of certificates of title provided as evidence must clearly identify the date of registration of the transfer to the eligible person. In most cases, a historical title search for the land will provide sufficient detail to meet this requirement.

60 NZUs per Hectare

If 60 NZUs/hectare are being claimed for some of the eligible land included in this application, then the following must be provided:

If the land was transferred to the eligible person:

  •  before 1 November 2002, evidence of ownership of that land as at 31 October 2002; or
  •  after 31 October 2002 under an excluded transfer (see clause 5(3) of the allocation plan), a Land Transfer Certificate.

If the eligible person is a body corporate that wholly owned the eligible land at 1 November 2002, the Body Corporate Certificate.

Sending Evidence

Ensure that you reference your online application number when sending evidence to MAF.

We prefer that you email scanned/electronic copies to climatechange@maf.govt.nz 

However, you may post to:

Forestry Allocation Plan
Ministry of Agriculture and Forestry
PO Box 1127
Wellington 6140

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Forest Mapping

What to do

Use these steps to indicate where forest polygons are located within the property/parcel and (optionally) enter the attributes of each forest polygon. For further explanation and instruction, see the Mapping Standard.

Before you begin

Ensure you have either a correctly formatted shapefile available for each forest (if you wish to upload one) or specific details of where each forest is located.

Technical specifications

Minimum Specifications Supported

  • Intel Pentium PC or iMac with 2GHz processor and 500MB RAM
  • Operating Systems: Windows 2000, Windows XP, Vista or Mac OS X v10.4
  • Internet Connection: minimum 56Kbps dial up (will be slow for images) or 256Kbps ADSL
  • Internet Browsers: MS Internet Explorer 6, Firefox 2, Safari 3 or later versions.

Recommended Specifications

  • PC: Pentium 4, 3GHz CPU with 1 GB RAM
  • Operating Systems: Windows XP, Vista, Windows 7
  • Internet Connection: Broadband 1Mbps
  • Internet Browsers: MS Internet Explorer 7+.

Note: Some versions of Linux are also supported.

Key Terms

Term

Definition

Attributes File

Relates to the main shapefile (.shp file), and contains optional columnar attributes for each polygon.

Compartment

An area of forest, usually defined by physiographical boundaries, designated for forest management purposes.

Forest

An area of land of at least 1 hectare with forest species that have, or are likely to have at maturity;

  • a crown cover of more than 30% on each hectare and
  • a crown cover with an average width of at least 30 metres.

Geographic Information System (GIS)

A computer system designed to allow users to collect, manage and analyse spatially referenced information and associated attribute data.

Geospatial

The term used to describe the combination of spatial software (i.e. GIS software) and analytical methods with geographic data sets (GIS data).

Polygon

A two-dimensional figure made up of three or more connecting line segments that create an enclosed area, e.g. a forest on a map.

Shapefile

A digital file format particular to software products from the Environmental Research Systems Institute (ESRI), and used within a GIS to geographically describe points, lines and polygons, as well as associated attribute information.

Silvicultural

The act of managing the establishment, growth, composition, health, and quality of forests.

Stand

A grouping of trees of similar properties, including species (or species mix), tree age, stocking and silvicultural history designated for forest management purposes. A stand is a sub-set of a compartment.

Stocking

The number of trees per hectare.

Steps

1.

If...

then...

you want to upload your own shapefile

go to step 2.

you want to use the mapping tool to locate and identify forest

go to step 8.

you want to modify forest information

go to step 9.

2. Click upload your own shapefile. The Upload a Shapefile window displays.

Note: If your shapefile is too large to upload or your internet connection causes technical issues, complete a paper-based application and send in the shapefile on CD. A Forestry Consultant can help with this process. The PDF application forms can be downloaded from www.maf.govt.nz/forestry/forestry-in-the-ets.aspx.

3. Click Browse beside Select your shapefile (.shp file). Locate and select the shapefile, and click Open. The system uploads the shapefile and then displays the forest polygons and attributes specified in the shapefile.

4. (Only) if you want to include an attributes file (.dbf file), click Browse beside Optionally select your attributes file. Locate and select the attributes file and click Open. Alternatively, you can add the optional attributes manually. See step 9.

5. Click Upload.
Note: If successful the Forest Mapping screen displays with your forest polygons.

If the shapefile contains polygons with a large number of vertices, the Forest Summary may display automatically and access to the Forest Mapping page is removed. If your forest is very complicated, it is suggested that the shapefile is submitted on CD to MAF with a paper-based application.

TROUBLESHOOTING GUIDE

If...

then...

an error message displays regarding the shapefile and you want to draw the forest online instead

  • click OK on the Shapefile Error message
  • click CANCEL on the Upload a Shapefile window
  • go to step 8.

an error message displays regarding the shapefile, stating that the shapes are not constrained to the property boundaries

  • click OK on the Shapefile Error message
  • click CANCEL on the Upload a Shapefile window
  • In your GIS system, or via your Forestry Consultant, ensure that you have used the latest boundary data from Land Information New Zealand
  • Ensure that your shapefile projection is in New Zealand Transverse Mercator 2000 (NZTM2000). Information on NZTM2000 and related standards can be found here
  • After ensuring you have the latest LINZ boundary data and you are using the NZTM2000 projection, make sure that all of the polygon shapes drawn in your GIS system are within the property boundaries
  • Try to upload the shapefile in MAF's online transaction system again, after navigating to the application you were working on

an error message displays regarding the shapefile, stating that the file is not in the correct format

  • click OK on the Shapefile Error message
  • click CANCEL on the Upload a Shapefile window
  • Ensure your GIS shapefile adheres to the guidelines specified in the guide to Mapping Forest Land for the Emissions Trading Scheme
  • Ensure your GIS shapefile adheres to the guidelines specified the Mapping Standard
  • Try to upload the shapefile in MAF's online transaction system again, after navigating to the application you were working on

an error message displays regarding the shapefile, stating that two or more shapes overlap

  • click OK on the Shapefile Error message
  • click CANCEL on the Upload a Shapefile window
  • In your GIS system, or via your Forestry Consultant, ensure that none of your polygons shapes you have drawn overlap each other. Also see the troubleshooting help below for geometry errors for more information.
  • Try to upload the shapefile in MAF's online transaction system again, after navigating to the application you were working on.

an error message displays regarding the shapefile, stating that the one or more polygons of less than 1.0 Ha are included in the file

  • click OK on the Shapefile Error message
  • click CANCEL on the Upload a Shapefile window
  • In your GIS system, or via your Forestry Consultant, ensure that all of your drawn polygon shapes are at least 1.0 Ha in size. If they are not at least 1.0 Ha, then delete them.
  • Try to upload the shapefile in MAF's online transaction system again, after navigating to the application you were working on.

an error message displays regarding the shapefile, stating that the value type is incompatible with the field type

  • click OK on the Shapefile Error message
  • click CANCEL on the Upload a Shapefile window
  • In your GIS system, or via your Forestry Consultant, ensure that the fields in the dbf file and the data contained within adhere to the guidelines as specified in the Mapping Standard
  • Try to upload the shapefile in MAF's online transaction system again, after navigating to the application you were working on

an error message displays regarding the shapefile, stating that the sequence contains no elements

  • click OK on the Shapefile Error message
  • click CANCEL on the Upload a Shapefile window
  • In your GIS system, or via your Forestry Consultant, check that your shapefile is not empty, and that it contains at least one polygon shape
  • Ensure that the Shape field in the shapefile table contains a geographic description i.e. Polygon
  • Try to upload the shapefile in MAF's online transaction system again, after navigating to the application you were working on

an error message displays regarding the shapefile, stating that there is a geometry error

  • click OK on the Shapefile Error message
  • click CANCEL on the Upload a Shapefile window
  • In your GIS system, or via your Forestry Consultant, check that your shapefile has no overlapping polygons. The following geometry will cause the error:
    • crossed polygons;
    • duplicates;
    • a polygon drawn within another polygon;
    • self-intersecting polygons e.g. 'timer' shapes.
  • Try to upload the shapefile in MAF's online transaction system again, after navigating to the application you were working on

6.OPTIONALLY manually enter the forest attributes if you have not uploaded an attributes file:
* indicates mandatory fields.

Field

Description

Area

This field automatically calculates the forest area based on the polygon you identify on the map.

Forest

Click beside Forest to select an appropriate label. This field has the option to Add Another, which automatically increments the label e.g. Forest 2, Forest 3.

Compartment

Click beside Compartment to select an appropriate label. This field has the option to Add Another, which automatically increments the label e.g. Compartment 2, Compartment 3.

Species

Click beside Species to select a species of forest.

Year Planted

Type the year the trees were planted in YYYY format.

7. Click Save.

8. Use the Forest Mapping tools to manually locate and identify forest compartments on all selected properties, if you have not uploaded a shapefile.

Notes:

  1. The map defaults to the closest resolution that displays all properties previously selected. Selected properties are numbered and highlighted by red dotted lines. Zoom in to a level where you are able to identify the area on each property that is forested.
  2. IMPORTANT: You have to be zoomed in to the right level to have the forest mapping tools enabled for your use. If the buttons are disabled and an onscreen error message tells you are zoomed out too far, then zoom in further so you can use the buttons in an accurate manner. If the buttons are disabled and an onscreen error message tells you are zoomed in too far, then zoom out further so you can use the buttons in an accurate manner.
  3. The topographical map automatically switches to seamless ortho-corrected aerial photographs when the scale bar reaches 1km. Photographs range from 1994 to 2008 depending on your location.
  4. The scale bar for the map displays in the bottom right-hand corner and changes as you zoom in and out. Knowledge of this scale, along with the accuracy in which you draw your polygon shapes, may impact your application. For example, it may dictate whether you fall into the category of greater than or less than the 50 Ha limit cited in legislation. Drawing your polygon shapes (digitising) is only possible at a scale bar of 100m or less. If you have trouble locating forest or where forest has been planted since the photographs were taken, please contact us.

The Forest Mapping tools available are described below:

Tools

Function

Zoom In

  • click
  • click directly on the map to zoom in or click and drag the mouse to create a box which zooms in in relation to the size of the box.

Zoom Out

  • click
  • click directly on the map to zoom in or click and drag the mouse to create a box which zooms out in relation to the size of the box.

Pan

  • click
  • click on the map and drag to view different parts of the map.

Note: In pan mode, double click directly on the map to select a region and zoom in further. Alternatively, use the scroll wheel on your mouse to zoom in and out.

View New Zealand

The system will display a 'Pin' on the map when it is zoomed to its full extent. There is one pin for each selected property.

Add Forest Area
Note: Use this tool to outline each forest.

Note: The tool activates when scale is 100m or less.

  • click
  • click on the map where the first corner of the forest polygon is located
  • click on the map where the next corner of the forest polygon is located.
  • continue plotting vertices until you have outlined the forest polygon

Note: You can Pan, or scroll using your mouse wheel, while using this tool.

  • double click near the starting point to close the polygon
  • the Forest Particulars window displays, go to step 6.

Note: The system will not allow you to draw forest polygons outside the boundaries of your selected parcels.

Subtract Forest Area
Note: Use this tool to delete pieces from a forest, e.g. a lake or clearing.

Note: The tool activates when scale is 100m or less.

  • click
  • click on the map where the first corner of the non-forest area is located
  • click on the map where the next corner of the non-forest area is located.
  • continue plotting vertices until you have outlined the non-forest area

Note: You can Pan, or scroll using your mouse wheel, while using this tool.

  • double click near the starting point to close the polygon. Alternatively, click to connect different vertices to remove pieces of the forest area
  • the deleted area is no longer highlighted on the map.

Note: If a deleted area cuts a polygon into pieces, these display as separate forests under Forest Information.

Modify Forest Area
Note: Use this tool to move a corner of forest to a new location.

Note: The tool activates when scale is 100m or less.

  • click
  • click on vertex (corner) of the polygon that you want to move, and drag to the new location.

Notes:

  • You cannot drag the vertex (corner) outside the property boundary.
  • You can Pan, or scroll using your mouse wheel, while using this tool.

Undo

click to remove the last vertex (corner) added.
Note: This tool is only active when you use the drawing tools.

Zoom Slider

click and drag the blue bar or click +/- to zoom in and out.
Note: The topographical map automatically switches to seamless ortho-corrected aerial photographs when the scale bar reaches 1km. Photographs range from 1994 to 2008 depending on your location.

Enable Snapping

Click to tick this box to make the forest's outline snap to property boundaries and other polygons where they intersect.

Note: The application is refreshing and reloading in the background when the below image displays in the centre of the map.

This will occur as a result of the following actions:

  • cut a polygon
  • draw a new polygon
  • edit a vertex.

9. In the Forest Information section:

If...

then...

you want to view or zoom to the mapped forest

  • click beside required forest ID
  • Selected forest polygons will appear with a different coloured border to distinguish it from other polygons

you want to edit a mapped forest's attributes

  • click beside the required forest ID
  • edit attributes. For field descriptions, see step 6
  • click Save.

you want to delete a mapped forest

  • click beside the required forest ID
  • a confirmation screen displays, click OK.

10. Click Save & Continue.

Note: For further explanation and instruction, see the Mapping Standard.

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Forest Summary

What to do

Use these steps to check the particulars of all forest polygons to be included in your application.

Before you begin

Ensure you have entered all forest polygons accurately.

Steps

1.

If...

then...

you want to change the (optional) attributes of a forest polygon

  • click BACK or use the left-hand menu to navigate to the forest mapping step
  • the Forest Mapping screen displays.
  • click Edit beside the required forest
  • the Forest Particulars screen window displays.

you want to change a forest polygon

  • click BACK or use the left-hand menu to navigate to the forest mapping step
  • the Forest Mapping screen displays.
  • click the required forest stand in the list in the right-hand panel (or locate the polygon on the map)
  • adjust the polygon's vertices or use the removal tool

 

you want to add another forest polygon

  • click BACK or use the left-hand menu to navigate to the forest mapping step
  • the Forest Mapping screen displays.
  • Use the add polygon tool

You want to sort the information in the forest summary by a different column

  • click on the column header of the field you want to sort by
  • when clicked first the header link will sort the grid by its column ascending
  • when clicked a second time the header link will sort the grid by its column descending

Note: Each forest polygon area is rounded to one decimal point for presenting onscreen, but the total forest area calculates the sum of all raw forest polygon areas then rounds to the nearest whole hectare.

2. If all the details are correct and complete in the summary, click Save & Continue.

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Declarations

What to do

Use these steps to agree to each declaration statement.

Before you begin

Ensure that you have completed all previous steps truthfully and included all required information in full.

Steps

1. Read, understand and agree to all listed statements. Should you have any concerns regarding the declarations, please call the Contact Centre on 0800 CLIMATE (0800 254 628) to discuss.

2. Click to tick the box next to each statement you agree to.
Note: All statements must be selected to submit the application.

3. Click Submit.

Once submitted, the application is only editable by MAF. No further changes can be made to the transaction online after submission.

IMPORTANT – YOU MUST NOW PRINT & SIGN THE APPLICATION SUMMARY FROM THE SIGNATURES SCREEN

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Signatures

While your application can be lodged online, MAF still requires the physical signatures of all parties to be sent before an application can be processed and assessed.

Steps

1. Click on the Generate My Summary button to open up a PDF document that details all aspects of your application.

2. Print the PDF summary and collect the signatures of all relevant parties comprising the Eligible Person

3. Post or email the signed application summary to MAF using the contact details provided onscreen (along with any applicable evidence documents)

If...

then...

you want to logout of the system

click Logout.

you want to return to the Home page

click Back to Home.

you want to contact the MAF/ETS? Contact Centre

click Contact us.

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Last Updated: 16 March 2011

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