Help

Contents


Overview

Purpose

Sustainable Forestry - Online Transactions is the web based application which processes the transactions for the Emissions Trading Scheme (ETS).

Note: Links to the Terms and Conditions and Disclaimers are available at the bottom of most screens.

Technical specifications

Minimum Specifications Supported

  • Intel Pentium PC or iMac with 2GHz processor and 500MB RAM
  • Operating Systems: Windows 2000, Windows XP, Vista or Mac OS X v10.4
  • Internet Connection: minimum 56Kbps dial up (will be slow for images) or 256Kbps ADSL
  • Internet Browsers: MS Internet Explorer 8, Firefox 2, Safari 3 or later versions.

Recommended Specifications

  • PC: Pentium 4, 3GHz CPU with 1 GB RAM
  • Operating Systems: Windows XP, Vista, Windows 7
  • Internet Connection: Broadband 1Mbps
  • Internet Browsers: MS Internet Explorer 7+ or Firefox 2+

Note: Some versions of Linux are also supported.

Navigation

To navigate through Sustainable Forestry - Online Transactions, either:

  • complete the required fields, saving your progress through the transaction, or
  • use the navigation panel on the left of the screen.

As you enter information into the system through each screen, the Save & Continue functionality stores your progress. This means that, at a later date, you are able to edit partially complete transactions until you lodge them.

Most screens will also have a BACK button, which will allow you to navigate back to the previous step.

Notes:

  • You are not able to change the type of transaction or Contact persons type part way through the transaction as this will affect the rules that apply to each situation. If you realise that you have selected the wrong transaction, return to the Home page, delete the partially complete transaction and begin again.
  • Using the left-hand navigation panel to return to previous screens to make changes, forces you to step through the screens already completed.

After your transaction is lodged, you are not able to modify any of the details. To make required amendments, you will need to contact the ETS Contact Centre, see For further help below.

Important

It is important that the information provided in each transaction is correct.

Information will be validated against titles and other sources; incorrect information may hold up assessment of your submission, incur extra costs or result in rejection of the application.

Payment

If applicable to the transaction (registering Post-1989 forest land or submitting emissions returns for Post-1989 forest land), fees must be paid in full before each transaction can be processed. Submitting an online transaction requires an Internet banking or credit card payment. If you want to pay by cheque, please download the application forms from www.mpi.govt.nz/forestry-in-the- ets.aspx and complete a paper-based application.

For further help

More comprehensive explanations can be found in the A Guide to Forestry in the Emissions Trading Scheme.

For further help, contact:
Ministry for Primary Industries
PO Box 1127
Wellington 6140
0800 CLIMATE (254 628)

Back to top


Your Contact Details

What to do

Use these steps to enter your contact details.

Note: The person logged onto the website to complete the online transaction process may or may not be the participant.

Steps

1.

Complete the required fields:
* indicates mandatory fields.

 
Field Description
Organisation Type the relevant organisation or company name.
Title Click to select a title, e.g. Mr, Miss.
First Name(s) * Type your first name or names.
Last Name * Type your last name.
Preferred Phone Number * Type your preferred phone number in the format (country code) (area code) (number).
Alternate Phone Number Type an alternative phone number, if available, in the format (country code) (area code) (number).
Address (Line 1) * Type the first line of your address.
Address (Line 2) Type the second line of your address.
Suburb Type the suburb for your address.
City * Type the city for the address.
State Type the state for your address, if applicable.
Postcode * Type the postcode for your address. If you don't know it, click Find Postcode.
Note: This link will take you to the New Zealand Post website to search for the postcode.
Country Click to select the country for your address.
Email Address * Type your email address.
Confirm email Address * Re-type your email address.
Fax Type your fax number, if available.
Preferred Contact Method * Click to select your preferred contact method.
2.

Click Save

Back to top


Home

What to do

Use these steps to select which transaction you would like to view or complete.

Before you begin

Ensure that you have gathered all the necessary information required to complete a transaction. See Check the information you need.

If you are applying to be Registered as a Participant in the scheme, or you want to Notify Deforestation, or apply for an allocation of units, please ensure you have visited the New Zealand Emission Unit Register (NZEUR) at www.eur.govt.nz to open a holding account prior to starting your transaction.

The Participant Name (or eligible person name for allocations) MUST match the name registered on all Certificates of Titles to be included in the transaction. Failure to ensure this results in the rejection of your transaction.

Note: Applying for a pre-1990 deforestation exemption (less than 50 ha) does not require a NZEUR holding account.

Key terms

1.
Term Definition
Participant A person, persons or entity that is recorded in a central register of ETS participants because they are one of the following:
  • Pre-1990 forest landowners that deforest land from 1 January 2008.
  • Post-1989 landowners, forestry right holders, forestry lease holders, or party to a crown conservation contract that elected to join the scheme.
Participant names match the name on the Certificate of Title and the NZEUR Holding Account holder.
Contact Persons One contact person (for example, a single individual or an incorporated body) Multiple contact persons (for example, two individuals or an unincorporated body)
Applicant A person that has their contact details listed under a particular Participant in the ETS.
Landowner Used in reference to a party applying for the pre-1990 deforestation exemption.
Note: If the Apply for Exemption - Less than 50 ha transaction is the only transaction selected Landowner portfolio will be displayed instead of Participant portfolio
Eligible Person Eligible landowner for pre-1990 forestry allocation
Interested Parties Landowners and Forestry Right Holders who require consent from each other to participate in the ETS.

How to use the Forest Mapping tools

View a demonstration video of the Forest Mapping tools

Note:

  1. The mapping tool defaults to a scale that displays all properties selected. Properties are numbered and highlighted by red dotted line.
  2. Zoom in to a scale where you can see to map your forest area accurately:
    • You must be zoomed in to the right level to have the mapping tools enabled, otherwise you get an error message.
    • Mapping is only possible at a scale of 100m or less – shown on a scale bar in the bottom right-hand corner.
    • The background topographical map automatically switches to ortho-corrected aerial photographs when you zoom in. The photographs range from 1994 to 2008 depending on the location.
  3. If you have trouble locating your forest, or cannot see where forest has been planted since the photographs were taken, please contact us.

Steps

1.

Choose from the following options:

 
If... then...
you want to edit your contact details click Edit My Details in the left-hand side navigation panel.
You want to view an existing transaction or enter new transactions for a existing participant/applicant/landowner/eligible person click participant/applicant/eligible person name link under 'Select an existing participant/applicant to view their profile' section.

Due to the different ways in which contact details are collected for the Apply for an Allocation transaction, you can not re-use an existing Post-1989 or Pre-1990 participant to apply for an allocation from your list of applicants and participants on your home page. You will need to create a new transaction as if they were a new participant/applicant and enter their name and holding account again (see below).

Note: for participant portfolio help click here.
you want to enter a new transaction for a new participant/applicant/landowner In the Create a transaction for a new participant/applicant section, click to select one from the following transactions:
Pre-1990
  • Notify Deforestation
  • Apply for Exemption - Less than 50 ha
  • Apply for an allocation
Post-1989
  • Apply to be Registered as a Participant.
  • Add a Carbon Accounting Area (CAA)
  • File an Emissions Return

Back to top


Participant Portfolio

What to do

Use these steps to access the participant portfolio of the participant who is already registered in respect of post-1989 forest land. The participant portfolio includes:

  • The participant details;
  • The transaction history;
  • The Carbon Accounting Area (CAA) Portfolio, this includes View CAR and Remove CAA; and
  • New transaction links:
    • Notify Deforestation (Pre-1990)
    • File a Deforestation Emissions Return (Pre-1990
    • Apply for Deforestation Exemption - Less than 50 ha (Deforested) (Pre-1990)
    • Apply to be registered as a Participant (Post-1989)
    • Add a Carbon Accounting Area (CAA) (Post-1989)
    • Remove a Carbon Accounting Area (Post 1989)
    • Post-1989 - File an Emissions Return (Post-1989)

Before you begin

  • Ensure that you know the participant contact details.
  • Ensure that you have gathered all the necessary information required to complete a transaction. See Check the information you need.
  • Ensure that you know the CAA numbers that are to be removed.

Note:
The Remove a CAA Transaction cannot be used if the removal would leave the participant without any remaining CAAs.

If the Apply for Exemption - Less than 50 ha transaction is the only transaction selected Landowner portfolio will be displayed instead of Participant portfolio.

Steps

1.

Participant portfolio of the participant who is already registered in respect of post-1989 forest land

1.1

Participant Details

If... then...
you want to edit participant/applicant contact details click Edit beside the participant name.

Note:
  • for detail on the participant contact details click here
  • you cannot edit the participant name or holding account once you have submitted a transaction to MPI.

 

1.2

Transaction History section

If... then...
you want to maintain a previously entered transaction Go to step 2.

Note: The transaction history section contains unloaded and lodged transactions.

 

1.3

Post-1989 Carbon Accounting Area (CAA) Portfolio section

If... then...
you want to view the Post 1989 Carbon Accounting Area (CAA) Portfolio click on the View Participant CAAs link on the Participant Portfolio page.

post-1989 CAA Portfolio information
you want to Select CAA

  


From the CAA Portfolio page: Select the required CAA or Select All.

Go to step 3.
you want to Remove CAA Go to step 4.

Note: NZUs must be surrendered for each CAA that is removed.

 

1.4

New Transaction section

If... then...
you want to enter a new transaction In the new transaction for participant section, click to select one from the following transactions:

Pre-1990
  • Notify Deforestation
  • Apply for Deforestation Exemption - Less than 50 ha (Deforested)

Post-1989
  • Apply to be registered as a Participant.
  • Add a Carbon Accounting Area (CAA)
  • File an Emissions Return

Note:
New transaction links are conditionally displayed, for example the File an Emissions Return link will only be displayed if the participant is registered.
If the Apply for Exemption - Less than 50 ha transaction is the only transaction selected Landowner portfolio will be displayed instead of Participant portfolio.

 

2.

Maintain a previously entered transaction

Choose from the following options:

If... then...
you want to complete a previous unlodged transaction click Edit beside the transaction for the required participant/applicant.
Note: This will return you to the last screen you saved. Complete the transaction as per the instructions on each screen.
you want to delete a previous unlodged transaction click Delete beside the transaction
A confirmation message displays: "Are you sure you want to delete this pending business?
click the OK button Note: If you delete the only transaction for a participant, it also deletes the participant.
you want to pay for a previous unlodged transaction click Pay Now link beside the transaction
follow the instructions to process the payment
Note: for detail on how to process the payment click here
you want to cancel a previous unlodged transaction that has been invoiced but not paid click Cancel beside the transaction
A confirmation message displays: "Are you sure you want to cancel this pending business?"
click the OK button
Note: If you Cancel an invoiced transaction you will not delete the participant.
you want to process a payment for a generated invoice click Pay Invoice link beside the transaction that have been invoiced
Follow the instructions to process the payment.
Note: for detail on how to process the payment click here.
you want to view the details for a lodged transaction, in PDF format click the forms and documents list, beside the transaction for the required participant/applicant.
Select the Summary document
Note: If you do not have Adobe PDF reader installed on your computer, click this hyperlink to download the program.
you want to view the invoice for a lodged transaction, in PDF format click the forms and documents list, beside the transaction for the required participant/applicant.
Select the Invoice document.
Note: If you do not have Adobe PDF reader installed on your computer, click this hyperlink to download the program.
you want to view the Consent Form that was generated for a submitted transaction click the forms and documents list, beside the transaction for the required participant/applicant.
Select the Consent Form document.
Note: These forms are only shown if they are required for the transaction you selected.

 

3.

Select Carbon Accounting Area (CAA)

Control How to use
check boxSelect All Check box

click to tick the boxcheck boxSelect All to select all CAAs

Select all CAAS screen shot

Note:
  • After selecting CAAs that you wish to remove, verify the CAAs you have chosen before submitting your application to MPI.
  • You must select CAAs that you wish to view in your Carbon Accounting Record (CAR).
check boxCheck box click to tick the box check box next to the CAA Transaction Date to select each CAA to remove

Note:
  • After selecting CAAs that you wish to remove, verify the CAAs you have chosen before submitting your application to MPI.
  • you must select CAAs that you wish to view in your Carbon Accounting Record (CAR)

 

4.

Remove Carbon Accounting Area (CAA)

If... then...
If you want to remove CAA
  • Click on the Remove a Carbon Accounting Area (CAA) link in bottom right-hand corner of the Portfolio Section.

removing a CAA menu link

  • From the CAA Portfolio page; select the CAA(s) you want to remove, and clic on the Remove button.

full list active CAA

  • go to step 5.
Note:
  • The Remove a CAA Transaction cannot be used if the removal would leave the participant without any remaining CAAs.
  • If you wish to change any aspect of your application, then click on the Back button and tick or un-tick CAAs on the portfolio.
  • NZUs must be surrendered for each CAA that is removed.

 

5.

Remove Carbon Accounting Area (CAA) - confirmation screen

Check that the CAAs on the confirmation page match the CAAs you intend to remove. Read the CAA label (i.e. CAA 1, CAA 2) and the corresponding area (ha) to verify you have selected the right ones. If satisfied with the selections and obligations, click the Confirm button to continue on to the Declarations screen.

  • Go to step 6

 

6.

Remove Carbon Accounting Area (CAA) - declarations screen

After confirming you will note the Declarations screen requires you to tick your understanding of your obligations to file an emissions return (unit reconciliation) and to surrender units in respect of the removed CAAs.
Your application will only be lodged with MPI upon tickingtick box of all declarations and clicking on Submit button.
A Thank you screen will display.

Back to top


Participant/Applicant

What to do

Use these steps to enter the participant details.

Before you begin

Ensure that you know the name on the Certificate(s) of Title, and corresponding NZEUR Holding Account number (if transacting for pre-1990 notify deforestation, pre-1990 apply for an allocation, or post-1989 apply to register as a participant).

Note: To qualify for participation in the ETS, the total forest area for a participant must be at least one hectare.

Applying for the pre-1990 deforestation exemption (less than 50 ha) requires a signed statutory declaration.

If the Apply for Exemption - Less than 50 ha transaction is the only transaction selected Landowner portfolio will be displayed instead of Participant portfolio.

Steps

1.
If... then...
you have previously submitted a transaction for this participant/applicant

In the new transaction for participant section, click to select one of the transactions.

Note: This populates the NZEUR Holding Account details and the contact persons, as well as the Contact Details on the next screen.

you are transacting for a new participant/applicant go to step 2.
2.

Complete the required fields:
* indicates mandatory fields.

Field Description
Enter the Participant/applicant Name * Type the exact participant/applicant name as displayed on the Certificate(s) of Title.
Note: Pre-1990 deforestation exemption (less than 50 ha) applicants must be the landowner.
Holding Account Number * Type the Participant's NZEUR Holding Account number.
Note: Pre-1990 deforestation exemption (less than 50 ha) does not require a NZEUR Holding Account.
Contact Persons * Click radio button to select the Contact Persons, e.g. one contact person, multiple contact persons
3.
If... Then...
you are completing a notification of deforestation of pre-1990 land type the reference for the Certificate(s) of Title or Maori Land Court record(s) into the free text box(es) provided.
Note: Click ADD MORE to add additional titles/records.
4.

Click Save & Continue.

A warning displays, if you change to a Contact persons that requires only one contact person after you have entered more than one person's details.

Back to top


Participant/Applicant - Edit Details

What to do

Use these steps to edit Contact persons and contact details for a specified participant.

Before you begin

A warning displays, if you change to a Contact persons that requires only one contact person after you have entered more than one person's details.

Note: If the Apply for Exemption - Less than 50 ha transaction is the only transaction selected Landowner – Edit Details will be displayed instead of Participant/Applicant – Edit Details.

Steps

1.

Modify fields as required:
* indicates mandatory fields.

If... then...
you want change the Contact Persons *
  • click to select the Contact Persons, e.g. one contact person, multiple contact persons
  • click Save & Continue.
A warning displays if you change to a Contact Persons that requires only one contact person after you have entered more than one person's details.
you want to edit contact details click Contact Details in the left-hand side navigation panel.
Note: This directs you to the Contact Details screen.

Back to top


Participant/Applicant - Contact Details

What to do

Use these steps to edit contact details for a specified participant.

Note: If the Apply for Exemption - Less than 50 ha transaction is the only transaction selected Landowner Contact Details will be displayed instead of Participant Contact Details.

Steps

1.
If... then...
you want to add a new Contact person for the participant click Add a contact person..
Note: This directs you to the Contact Details screen.
you want to edit an Contact person's contact details click Edit beside the required applicant.
Note: This directs you to the Contact Details screen.
you want to delete a contact person listed for a participant
  • click Delete beside the required applicant
  • a confirmation screen displays, click OK.
you want to submit the contact person contact details click Continue.
Note: Multiple contact persons must have at least two contact details entered to continue.

Back to top

Contact Details

What to do

Use these steps to enter contact details for a participant.

Note: If information supplied within your application is required by the Inventory Agency or Registrar of the New Zealand Emissions Unit Register to carry out their functions under the Climate Change Response Act 2002, then the Chief Executive responsible for the operation of the Emissions Trading Scheme must supply that information to them. This information can only be used by the Inventory Agency or Registrar of the New Zealand Emissions Unit Register for the purposes of carrying out their functions under the Climate Change Response Act 2002.

Before you begin

Note: If you update contact details for an existing participant/applicant, all their previous transactions' details will update.

If the Apply for Exemption - Less than 50 ha transaction is the only transaction selected Landowner Contact Details will be displayed instead of Participant Contact Details.

Steps

1.
If... then...
you want to use the same contact details that you registered with
  • click Copy my logon account contact details to copy your contact details from the registration screen
  • check that all the mandatory fields are completed and click Save & Continue.
you want to enter contact details go to step 2.
you want to manage multiple contact details go to step 4.
Note: This option is only possible when the multiple contact persons have been selected.
2.

Modify fields as required:
* indicates mandatory fields.

Field Description
Organisation Type the relevant organisation or company name.
Title Click to select a title, e.g. Mr, Miss.
First Name(s) * Type the contact's first name or names.
Last Name * Type the contact's last name.
Preferred Phone Number * Type the contact's preferred phone number in the format (country code) (area code) (number).
Alternate Phone Number Type the contact's alternative phone number, if available, in the format (country code) (area code) (number).
Address(Line 1) * Type the first line of the contact's address.
Address(Line 2) Type the second line of the contact's address.
Suburb Type the suburb for the contact's address.
City * Type the city for the contact's address.
State Type the state for the contact's address, if applicable.
Postcode * Type the postcode for the contact. If you don't know it, click Find Postcode.
Note: This link will take you to the New Zealand Post website to search for the postcode.
Country Click to select the country for the contact's address.
Email Address * Type the contact's email address.
Confirm Email Address * Re-type the contact's email address.
Fax Type the contact's fax number if available.
Preferred Contact Method * Click to select the contact's preferred contact method.
3.

Click Save or Save & Continue.

4.

If you are entering contact details for multiple contact persons, a summary contact details screen displays.

If... then...
you want to add a new applicant for the participant click Add Applicant.
Note: This directs you to the Contact Details screen. For field descriptions, see step 2.
you want to edit an applicant's contact details click Edit beside the required applicant.
Note: This directs you to the Contact Details screen. For field descriptions, see step 2.
you want to delete an applicant listed for a participant
  • click Delete beside the required applicant
  • a confirmation screen displays, click OK.
you want to submit the participant/applicant contact details click Continue.
Note: multiple contact persons must have at least two contact details entered to continue.

Back to top


Participant Unit Balance

What to do

Use these steps to access the Participant Unit Balance of the participant who is already registered in respect of post-1989 forest land. The Participant Unit Balance includes:

1. View the Unit Balance:
2. Sort the Carbon Accounting Areas (CAAs)
3. Expand and Collapse Unit Transactions 
4. View Unit Transactions
5. Download Shapefiles and Unit Transaction Reports

1. View the Unit Balance

a) View the Unit Balance by selecting 'View Participant Unit Balance' on the Participant Unit Balance page. 



b) The Total Units shows the number of units across all Carbon Accounting Areas.



c) View the Unit Balance for Active Carbon Accounting Areas by selecting "Active" from the dropdown list:

 

d) View the Unit Balance for Removed Carbon Accounting Areas by selecting "Removed" from the dropdown list:



2. Sort the Carbon Accounting Areas (CAAs)

a) To sort CAAs by Number click "CAA Number" until it shows:

 (Low to high)
  (High to low)

b) To sort CAAs by Start Date click "CAA Start Date" until it shows:

 (Earliest to latest)
 (Latest to earliest)

 c) To sort CAAs by End Date click "CAA End Date" until it shows:
 (Earliest to latest)
   (Latest to earliest)

 d) To sort CAAs by Current Balance click "CAA Current Balance" until it shows:
 (Lowest to highest)
 (Highest to lowest)

3. Expand and collapse Unit Transactions

a) To expand/collapse each CAA to see its Unit Transactions click   or  against the CAA you want to expand/collapse.

b) To expand/collapse all CAAs to see all Unit Transactions click  or  against the CAA you want to expand/collapse.

4. View Unit Transactions
a) Select the type of unit transactions from the dropdown menu:


b) Select the period/date range from the dropdown menu:


c) Choose an approved date range using the date picker:


d) Choose a Mandatory Emission Return Period from the dropdown menu:


             
e) To apply settings click 

f) To clear the filter click 

5. Download Shapefiles and Unit Transaction Reports

a) Select the required CAAs: 
  • Select the box next to the CAA Current Balance:
     OR,
  • select the box Select All to select all CAAs: 
b) Download Shapefiles:
  • Click 
  • Click 'Save' to choose a location to save the Shapefile
 c) Download a Unit Transaction Report in your preferred format:
  • Click either   or   for file type preference.
  • Click 'Save' to choose a location to save the file.


Back to top

Property (Parcel) Selection

What to do

Use these steps to find and select the property (parcel) to be included in your application

Before you begin

Ensure that you have the legal parcel descriptions and Certificates of Title of any properties to be included in the application.

If you are applying to register as a post-1989 participant, ensure you have evidence that the forest was established after 31 December 1989.

Steps

Note: You can locate property parcels by searching with the Legal Description, Road/Street location or by using the mapping tool, or a combination of these.

1.

Search for property to be added to this transaction:

If... then...
you want to search for the property by legal description
  • in the Search Type field, type the Legal Description in the text field, e.g. Pt Lot 1 DP 40309

selecting property parcels

Note: The Legal Description field auto completes to help you populate your search criteria when at least 3 characters are entered.
  • any matching legal descriptions display in the drop-down list (step 2)
Note: There may be more than one property with the same legal description; these will display in the Search Results section.

go to step 3.

you want to search for the property by road name
  • in the Search Type field type the Road Name
Note: The Road Name field auto completes to help you populate your search criteria.
  • click Search
  • a list of possible matching roads display to the right of the screen in the Search Results section
  • go to step 2.
  • in the Search Type field, click and select Land Title Reference in the text field
Note: The Land Title Reference field auto completes to help you populate your search criteria
you want to search for the property by the Land Title Reference From the Search Results:
  • Clicking the zoom/view () button will highlight all parcels related to the title
  • Clicking the add () button will launch the property titles window which will contain a list of spatially linked properties, from which you must select at least 1 property.
Where a Title does not have a spatial link, an image will be displayed to indicate the view/zoom functionality is inactive.
you want to clear the items listed in the Search Results section click on Clear Results in the Search Results section.
you want to search for the property using the map go to step 2.
you want to modify a previously selected property go to step 6.
2.

Use the Select Property map to identify and add property.

Notes:

  1. The topographical map automatically switches to seamless ortho-corrected aerial photographs when the scale bar reaches 1km. Photographs range from 1994 to 2012 depending on your location.
  2. The scale bar for the map displays in the bottom right-hand corner and changes as you zoom in and out. Knowledge of this scale, along with the accuracy in which you draw your polygon shapes, may impact your application. For example, it may dictate whether you fall into the category of greater than or less than the 50 ha limit cited in legislation. Drawing your polygon shapes (digitising) must occur at a scale bar of 100m or less. If you have trouble locating forest or where forest has been planted since the photographs were taken, please contact us.
  3. Some old browsers may not display correctly and are not supported, if you have any problems viewing the map, try downloading the current version of your browser or a try new browser (Explorer 10, Firefox or Chrome).

Use the following Select Property tools, if required:

Tool How to use
Zoom In
  • click
  • click directly on the map to zoom in or click and drag the mouse to create a box which zooms in in relation to the size of the box.
Zoom Out
  • click
  • click directly on the map to zoom in or click and drag the mouse to create a box which zooms out in relation to the size of the box.
Pan
  • click
  • click on the map and drag to view different parts of the map.
Note: In pan mode, double click directly on the map to select a region and zoom in further. Alternatively, use the scroll wheel on your mouse to zoom in and out.
View New Zealand The system will display a 'Pin' on the map when it is zoomed to its full extent. There is one pin for each selected property.
Identify Legal Description
  • click
  • click within the legal parcel on the map to display the legal description.
Select Property
  • click
  • click on a parcel you want to include in this application
  • complete the Property Titles information
  • the property displays in the Selected Properties section
  • go to step 5.
   Clear Results  Click to clear the Search criteria field and enter a new search option.
 Add Property  Click to add the search result to the Selected Properties list.
Zoom Slider click and drag the blue bar or click +/- to zoom in and out.
Note: The topographical map automatically switches to seamless ortho-corrected aerial photographs when the scale bar reaches 1km. Photographs range from 1994 to 2012 depending on your location.

Note: The application is loading in the background when the below image displays in the centre of the map.

This will occur when the following is processing:

  • select a legal parcel
  • waiting for the Add Property Dialog to display.
3.
If... then...
there are multiple search results displayed in the Search Results section 2 check the Regional Council listed next to the results to determine which is the correct property.
you want to display the parcel on the map Selected properties will appear with a different coloured border to distinguish it from other added properties.
4.

Add a parcel to this transaction:

  • click beside the parcel in the Search Results section
  • complete the Property Titles information
  • the parcel displays in the Selected Properties section.
5.

If you want to add additional parcels, return to step 1.

6.

In the Selected Properties section, you can make the following choices:

If... then...
you want to display the parcel on the map click beside the required parcel.
you want to modify the attributes for a title
  • click Edit beside the required parcel
  • make the changes required
  • click Save.
you want to remove a parcel
  • click Delete beside the required parcel
  • a confirmation screen displays, click OK.
7.

Click Continue.

Note: This button only activates after a parcel has been added to the Selected Properties section.

8.

The Property Summary screen displays. Check that all relevant titles are displayed for the parcels selected, and ensure that the titles and parcels which are listed are not subject to a forest sink covenant.

If... then...
you want to modify the attributes for a title
  • click Edit beside the required parcel
  • make the changes required
  • click Save.
you want to remove a parcel
  • click Delete beside the required parcel
  • a confirmation screen displays, click OK.
Note: that all forest stand polygons which intersect with the parcel will be deleted
you want to add more parcels
  • click Add More Properties
  • the Property Selection screen displays.
you are applying as a post-1989 participant, under the Acknowledgements section
  • click to tick the box next to each declaration if it is true and correct
  • type your evidence in the field provided
  • Electronic forms of evidence may be uploaded using the Upload Evidence functionality
  • Files must be less than 10Mb in size
  • Supported file types are: pdf, doc, docx, xls, xlsx, jpg, jpeg, tiff, tif, png, gif, zip, txt.

Types of evidence may include:

  • aerial or oblique photographs, or satellite imagery, acquired at known dates;
  • invoices for payments to fencing or scrub-cutting contractors; historical management information such as maps, farm records, or livestock sale receipts; and other similar information;
  • tree ages determined directly from tree growth-ring counts, or from locally-calibrated age/stemdiameter relationships based on growth-ring counts.
For more information on evidence, please see our Guide to Forestry in the Emissions Trading Scheme.
10.

Click Save & Continue.

Note: This button only activates after at least one parcel has been added.

TROUBLESHOOTING GUIDE

If... then...
you have selected the Add CAA Transaction and no properties are shown in the Property Summary Screen you did not add new property (parcel) to the existing registration, no properties will be shown in the Property Summary page.
  • click to tick the boxcheckboxnext to each declaration if it is true and correct
  • type your evidence in the field provided.
If you want to add new property (parcel) to the existing registration go to the Property Selection Screen

Back to top


Property (Parcel) Selection - Add Carbon Accounting Area (CAA)

What to do

Use these steps to bring additional post-1989 forest land into the ETS by adding a new CAA to an existing registration

  • Reuse existing property (parcel); or
  • Search for property (parcel) to be added to an existing registration.

Note:

  • The Add CAA transaction can only be used by a participant who is already registered in respect of post-1989 forest land. 
  • The Add CAA transaction link can be accessed from the Participant Portfolio screen -  create a new transaction section
  • Existing registered land portfolio of Participant is highlighted with a Black border and cannot be edited.

Before you begin

Ensure that you have the legal parcel descriptions and Certificates of Title of any properties to be added to an existing registration.

Steps

Note: You can locate property parcels by searching with the Legal Description, Title, Road location or by using the mapping tool, or a combination of these.

The Participant Name MUST match the name registered on all Certificates of Titles to be included in the transaction. Failure to ensure this results in the rejection of your transaction.

1.

View your existing land portfolio or search for property to be added to this transaction.

2.
If... then...
you want to reuse the existing property (parcel) on the map Registered properties appear with a black border and cannot be edited

property selection screen shot

Note:
  • The Add CAA transaction can be accessed from the Participant Portfolio screen - create a new transaction section, click here for Participant Portfolio help.
  • If you do not add property (parcel) to the existing registration, no properties will be shown in the Property Summary page.
  • Existing properties will appear on the Property Selection map but will not be listed in the Selected Properties pane.
you want search for the property (parcel) to be added to an existing registration go to the Property (Parcel) Selection Help.

Back to top


Property Titles

What to do

Use these steps to select titles associated with the property to be included in the ETS, and identify whether there is a Registered Forestry Right/Registered Lease (including expiry date), Māori Land or Party to a Crown Conservation Contract.

This section does not apply to pre-1990 deforestation notifications.

Before you begin

Note: Titles can be a Certificate of Title, a Title (Computer Register), a Māori Land Court Record or a Deed. See A Guide to Forestry in the Emissions Trading Scheme.

Steps

1.

Click to tick the box next to the Title you want to include.

2.
If... then...
the selected Title has a Registered Forestry Right/Lease
  • click to tick the box Registered Forestry Right/Lease
  • click (calendar & field icon) to select the Expiry Date
  • select the actual date by scrolling through the calendar or click the underlined date to select the month and year.
  • You can select the 'At Completion of Harvest' option, but only where there is no fixed expiry date
Note: Registered Forestry Right/Lease must be ticked for Expiry Date to activate.
the selected Title is Māori Land click to tick the box Māori Land.
the selected Title is Party to a Crown Conservation Contract click to tick the box Crown Conservation.
3.

Note: If the title is not on the list then:

  • type the title reference in the If the title is not in the list, add it here: field
  • this field auto-fills after three characters are entered
  • click Add
  • go to step 1.

Note: For titles added that are not included in the Core Record System (CRS) from Land Information New Zealand (LINZ), MPI will confirm the landowner.

4.

click Save

Back to top


Participant Relationship to Certificates of Title

What to do

Use these steps to indicate the relationship between the participant and the certificate(s) of title and understand the implications of certain relationships on the consents/approvals that may be required.

Note: Landowners with no interested parties do not require consents.

Before you begin

Ensure you have the required consents/approvals and contact details for all interested parties.

Note: Consent and approval forms are provided later for downloading to obtain signatures.

Steps

1.

For each title, click to select the correct relationship.

Note: If Forestry Right/Lease or Crown Conservation Contract was not selected for a title, the relationship will default to Landowner.

2.

Click Save & Continue.

Back to top


Interested Parties - Relationships

What to do

Use these steps to identify interested parties for each title.

Note: This screen only displays if there are interested parties required as part of the application.

Before you begin

Ensure you have the required consents/approvals and contact details for all interested parties.

Note: Consent and approval forms are provided later for downloading to obtain signatures.

Steps

1.

Click Edit beside a title to identify the interested party.

Note: If a title requires consent from an interested party, the identified interested party displays in red until their details have been entered.

2.

Complete the Interested Parties - Details information.

3.

Repeat steps 1-2 until all interested parties have been entered.

4.

Click Continue.

Note: This button only activates once all required interested parties have been entered.

Back to top


Interested Parties - Details

What to do

Use these steps to identify interested parties for each title.

Steps

1.

Type the name of the interested party in the Add another Party field.

2.

Click Add.

3.

The interested party adds to the Existing Other Party list. Click to tick the box beside the interested party's name.

4.

Click to select the Relationship * the interested party has with the title.
* indicates mandatory field.

Note: Relationship options are limited by previous selections made regarding the title.

5.

Repeat steps 1 to 4 until all interested parties for the title are entered.

Note: Interested parties already entered will show in the list under Existing Other Party.

6.

Click Save.

Back to top


Interested Party - Contact Details

What to do

Use these steps to enter the contact details for each interested party.

Before you begin

Ensure you have the preferred contact details for all interested parties.

Steps

1.
If... then...
you want to enter contact details for an interested party
  • click Enter Contact Details * beside the required party
  • go to step 2.
Note: Interested party contact details are mandatory and will display in red where required.
you want to edit the contact details for an interested party
  • click Edit beside the required party
  • go to step 2.
you want to add interested parties click (Add an interested party button)..
you want to remove interested parties
  • click Interested Parties - Selection in the left-hand side navigation panel
  • click Edit beside the required party
  • click (ticked icon) to untick the box next to the interested party you want to remove
  • click Save.
you want to continue click Continue.
Note: This button only activates when all the contact details displayed in red have been entered.
2.

Information relating to the interested party displays at the top of the screen listing their name as it appears on the titles, title references and their relationship to the title.

Complete the required fields:
* indicates mandatory fields.

Field Description
Organisation Type the relevant organisation or company name.
Title Click to select a title, e.g. Mr, Miss.
First Name(s) * Type your first name or names.
Last Name * Type the contact's last name.
Preferred Phone Number * Type the contact's preferred phone number in the format (country code) (area code) (number).
Alternate Phone Number Type the contact's alternative phone number, if available, in the format (country code) (area code) (number).
Address(Line 1) * Type the first line of the contact's address.
Address(Line 2) Type the second line of the contact's address.
Suburb Type the suburb for the contact's address.
City * Type the city for the contact's address.
State Type the state for the contact's address, if applicable.
Postcode * Type the postcode for the contact. If you don't know it, click Find Postcode.
Note: This link will take you to the New Zealand Post website to search for the postcode.
Country Click to select the country for the contact's address.
Email Address * Type the contact's email address.
Confirm Email Address * Re-type the contact's email address.
Fax Type the contact's fax number if available.
Preferred Contact Method * Click to select the contact's preferred contact method.

Click Save.

Back to top


Consents

What to do

Use these steps to print the appropriate consent form(s) and obtain the necessary signatures.

Note: If no consents are required, the message displays "None required. Please continue."

Before you begin

Ensure you have reached an agreement with all interested parties.

Note: You do not need to have the signed forms in your possession at this stage to complete this online transaction.

Steps

1.
If... then...
you are required to supply interested party consents
  • click consent forms
  • print the PDF form(s)
  • obtain the required signatures
  • return the consent form(s) using the method you select below.

Note: The PDF forms automatically populate with details you entered previously. The PDF format will not let you change these details so ensure they are correct.

2.

Indicate how you intend to return the consent forms by clicking to select your choice of email, post or fax.

3.

Click Save & Continue.

Back to top


Forest Mapping

What to do

Use these steps to indicate where forest or deforested sub-area polygons are located within the property/parcel and enter the attributes of each forest or deforested polygon. For further explanation and instruction, see the Mapping Standard..

Before you begin

Ensure you have either a correctly formatted shapefile available for each forest or specific details of where each forest is located.

Technical specifications

Minimum Specifications Supported

  • Intel Pentium PC or iMac with 2GHz processor and 500MB RAM
  • Operating Systems: Windows 2000, Windows XP, Vista or Mac OS X v10.4
  • Internet Connection: minimum 56Kbps dial up (will be slow for images) or 256Kbps ADSL
  • Internet Browsers: MS Internet Explorer 10, Firefox 2, Safari 3 or later versions.

Recommended Specifications

  • PC: Pentium 4, 3GHz CPU with 1 GB RAM
  • Operating Systems: Windows XP, Vista
  • Internet Connection: Broadband 1Mbps
  • Internet Browsers: MS Internet Explorer 10 or later.

Note: Some versions of Linux are also supported.

Key Terms

Term Definition
Attributes File Relates to the main shapefile (.shp file), and contains columnar attributes for each polygon.
Carbon Accounting Area (CAA) An area comprising one or more forest polygons as defined in a post-1989 forest application shapefile. CAA information will ultimately form the basis for reporting on carbon increase/decrease. The area and number of CAAs in the forest(s) is determined by the Participant.
Compartment An area of forest, usually defined by physiographical boundaries, designated for forest management purposes.
Forest An area of land of at least 1 hectare with forest species that have, or are likely to have at maturity;
  • a crown cover of more than 30% on each hectare and
  • a crown cover with an average width of at least 30 metres.
Geographic Information System (GIS) A computer system designed to allow users to collect, manage and analyse spatially referenced information and associated attribute data.
Geospatial The term used to describe the combination of spatial software (i.e. GIS software) and analytical methods with geographic data sets (GIS data).
Polygon A two-dimensional figure made up of three or more connecting line segments that create an enclosed area, e.g. a forest on a map.
Shapefile A digital file format particular to software products from the Environmental Research Systems Institute (ESRI), and used within a GIS to geographically describe points, lines and polygons, as well as associated attribute information.
Silvicultural The act of managing the establishment, growth, composition, health, and quality of forests.
Stand A grouping of trees of similar properties, including species (or species mix), tree age, stocking and silvicultural history designated for forest management purposes. A stand is a sub-set of a compartment.
Stocking The number of trees per hectare.

How to use the Forest Mapping Tools

View a demonstration video of the Forest Mapping tools

The map defaults to the closest resolution that displays all properties previously selected. Selected properties are numbered and highlighted by red dotted lines.

Zoom in to a level where you are able to identify the area on each property that is forested.

  • Zoom in to a scale where you can see to map your forest area accurately.
  • You must be zoomed in to the right level to have the mapping tools enabled, otherwise you get an error message.
  • Mapping is only possible at a scale of 100m or less – shown on a scale bar in the bottom right-hand corner.
  • The background topographical map automatically switches to ortho-corrected aerial photographs when you zoom in. The photographs range from 1994 to this year depending on the location.

If you have trouble locating your forest, or cannot see where forest has been planted since the photographs were taken, please contact us.

The Forest Mapping tools available are described below:

Tools Function
Zoom In
  • click
  • click directly on the map to zoom in or click and drag the mouse to create a box which zooms in in relation to the size of the box.
Zoom Out
  • click
  • click directly on the map to zoom in or click and drag the mouse to create a box which zooms out in relation to the size of the box.
Pan
  • click
  • click on the map and drag to view different parts of the map.
Note: In pan mode, double click directly on the map to select a region and zoom in further. Alternatively, use the scroll wheel on your mouse to zoom in and out.
View New Zealand The system will display a 'Pin' on the map when it is zoomed to its full extent. There is one pin for each selected property.
Add Forest Area
Note: Use this tool to outline each forest.
Note: The tool activates when scale is 100m or less.
  • click
  • click on the map where the first corner of the forest polygon is located
  • click on the map where the next corner of the forest polygon is located.
  • continue plotting vertices until you have outlined the forest polygon
Note: You can Pan, or scroll using your mouse wheel, while using this tool.
  • double click near the starting point to close the polygon
  • the Forest Particulars window displays, go to step 6.
Note: The system will not allow you to draw forest polygons outside the boundaries of your selected parcels.
Subtract Forest Area
Note: Use this tool to delete pieces from a forest, e.g. a lake or clearing.
Note: The tool activates when scale is 100m or less.
  • click
  • click on the map where the first corner of the non-forest area is located
  • click on the map where the next corner of the non-forest area is located.
  • continue plotting vertices until you have outlined the non-forest area
Note: You can Pan, or scroll using your mouse wheel, while using this tool.
  • double click near the starting point to close the polygon. Alternatively, click to connect different vertices to remove pieces of the forest area
  • the deleted area is no longer highlighted on the map.
Note: If a deleted area cuts a polygon into pieces, these display as separate forests under Forest Information.
Modify Forest Area
Note: Use this tool to move a corner of forest to a new location.
Note: The tool activates when scale is 100m or less.
  • click
  • click on vertex (corner) of the polygon that you want to move, and drag to the new location.
Notes:
  • You cannot drag the vertex (corner) outside the property boundary.
  • You can Pan, or scroll using your mouse wheel, while using this tool.
Undo click to remove the last vertex (corner) added.
Note: This tool is only active when you use the drawing tools.
Zoom Slider click and drag the blue bar or click +/- to zoom in and out.
Note: The topographical map automatically switches to seamless ortho-corrected aerial photographs when the scale bar reaches 1km. Photographs range from 1994 to this year depending on your location.
Enable Snapping Click to tick this box to make the forest's outline snap to property boundaries and other polygons where they intersect.

Note: The application is refreshing and reloading in the background when the below image displays in the centre of the map.

This will occur as a result of the following actions:

  • cut a polygon
  • draw a new polygon
  • edit a vertex.

Steps

1.
If... then...
you want to upload your own shapefile go to step 2.
you want to use tje mapping tool to locate and identify forest Use the Forest Mapping tools (see above) to manually locate and identify forest compartments on all selected properties, if you have not uploaded a shapefile
you want to modify forest information go to step 8. 
2.

Click upload your own shapefile. The Upload a Shapefile window displays.

Note: If your shapefile is too large to upload or your internet connection causes technical issues, complete a paper-based application and send in the shapefile on CD. A Forestry Consultant can help with this process. The PDF application forms can be downloaded from www.mpi.govt.nz/forestry/forestry-in-the-ets.aspx.

3.

Click Browse beside Select your shapefile (.shp file). Locate and select the shapefile, and click Open. The system uploads the shapefile and then displays the forest polygons and attributes specified in the shapefile.

4.

If you want to include an attributes file (.dbf file), click Browse beside Optionally select your attributes file. Locate and select the attributes file and click Open. Alternatively, you can add the attributes manually. See step 9.

5.

Click Upload.

Note: If successful the Forest Mapping screen displays with your forest polygons.

If the shapefile contains polygons with a large number of vertices, the Forest Summary may display automatically and access to the Forest Mapping page is removed. If your forest is very complicated, it is suggested that the shapefile is submitted on CD to MPI with a paper-based application.

TROUBLESHOOTING GUIDE

If... then...
an error message displays regarding the shapefile and you want to draw the forest online instead
  • click OK on the Shapefile Error message
  • click CANCEL on the Upload a Shapefile window
  • go to step 8.
an error message displays regarding the shapefile, stating that the shapes are not constrained to the property boundaries
  • click OK on the Shapefile Error message
  • click CANCEL on the Upload a Shapefile window
  • In your GIS system, or via your Forestry Consultant, ensure that you have used the latest boundary data from Land Information New Zealand
  • Ensure that your shapefile projection is in New Zealand Transverse Mercator 2000 (NZTM2000). Information on NZTM2000 and related standards can be found here
  • After ensuring you have the latest LINZ boundary data and you are using the NZTM2000 projection, make sure that all of the polygon shapes drawn in your GIS system are within the property boundaries
  • Try to upload the shapefile in MPI's online transaction system again, after navigating to the application you were working on
an error message displays regarding the shapefile, stating that the file is not in the correct format
  • click OK on the Shapefile Error message
  • click CANCEL on the Upload a Shapefile window
  • Ensure your GIS shapefile adheres to the guidelines specified in section 5 of the guide to Mapping Forest Land for the Emissions Trading Scheme
  • Ensure your GIS shapefile adheres to the guidelines specified in section 7 of the Mapping Standard v.3
  • Try to upload the shapefile in MPI's online transaction system again, after navigating to the application you were working on
an error message displays regarding the shapefile, stating that a CAA number is missing or is not in a continuous series of whole numbers starting at 1
  • click OK on the Shapefile Error message
  • click CANCEL on the Upload a Shapefile window

In your GIS system, or via your Forestry Consultant, ensure that the .dbf file has for:

The Post-1989 participant

  • CAA Numbers for each row/polygon.
  • Sequential numbering in increments of 1, with no gaps between numbers - i.e. 1, 2, 3, 4, 5 . . .
  • No NULLS, or blanks in the CAA Number field.
  • CAA contains whole numbers (1,2,3...).
  • CAA contains numbers only.

The Apply to be registered as a participant transaction

  • The lowest CAA number must be 1.

The Add CAA transaction

  • The lowest CAA number must be 1 greater than the highest existing CAA number for that participant.
  • Sequential numbering in increments of 1, with no gaps between numbers.
  • Try to upload the shapefile in MPI's online transaction system again, after navigating to the application you were working on.
an error message displays regarding the shapefile, stating that two or more shapes overlap this Participant's existing forest stands
  • click OK on the Shapefile Error message
  • click CANCEL on the Upload a Shapefile window
  • In your GIS system, or via your Forestry Consultant, ensure that none of the new polygon shapes you have drawn (using the Add CAA Transaction) overlap your existing polygon shaps. Also see the troubleshooting help below for geometry errors for more information.
  • Try to upload the shapefile in MPI's online transaction system again, after navigating to the application you were working on.

Note: This message is specific to the Add CAA Transaction.

an error message displays regarding the shapefile, stating that two or more shapes overlap
  • click OK on the Shapefile Error message
  • click CANCEL on the Upload a Shapefile window
  • In your GIS system, or via your Forestry Consultant, ensure that none of your polygons shapes you have drawn overlap each other. Also see the troubleshunooting help below for geometry errors for more information.
  • Try to upload the shapefile in MPI's online transaction system again, after navigating to the application you were working on.
an error message displays regarding the shapefile, stating that the one or more polygons of less than 1.0 ha are included in the file
  • click OK on the Shapefile Error message
  • click CANCEL on the Upload a Shapefile window
  • In your GIS system, or via your Forestry Consultant, ensure that all of your drawn polygon shapes are at least 1.0 Ha in size. If they are not at least 1.0 ha, then delete them.
  • Try to upload the shapefile in MPI's online transaction system again, after navigating to the application you were working on.
an error message displays regarding the shapefile, stating that the value type is incompatible with the field type
  • click OK on the Shapefile Error message
  • click CANCEL on the Upload a Shapefile window
  • In your GIS system, or via your Forestry Consultant, ensure that the fields in the dbf file and the data contained within adhere to the guidelines as specified in section 7 of the Mapping Standard v.3
  • Try to upload the shapefile in MPI's online transaction system again, after navigating to the application you were working on
an error message displays regarding the shapefile, stating that the sequence contains no elements
  • click OK on the Shapefile Error message
  • click CANCEL on the Upload a Shapefile window
  • In your GIS system, or via your Forestry Consultant, check that your shapefile is not empty, and that it contains at least one polygon shape
  • Ensure that the Shape field in the shapefile table contains a geographic description i.e. Polygon
  • Try to upload the shapefile in MPI's online transaction system again, after navigating to the application you were working on
an error message displays regarding the shapefile, stating that there is a geometry error
  • click OK on the Shapefile Error message
  • click CANCEL on the Upload a Shapefile window
  • In your GIS system, or via your Forestry Consultant, check that your shapefile has no overlapping polygons. The following geometry will cause the error:
    • crossed polygons;
    • duplicates;
    • a polygon drawn within another polygon;
    • self-intersecting polygons e.g. 'timer' shapes.
  • Try to upload the shapefile in MPI's online transaction system again, after navigating to the application you were working on
 errors from uploading deforesting shape files  Deforestation shape files must conform to the MPI standards.

If a .dbf file is supplied the following must be included:

  • Species
  • Age
  • Region
  • Carbon Stock
6.

Complete the required fields to manually enter the forest attributes if you have not uploaded an attributes file:
* indicates mandatory fields.

For all applications except deforestation

Field Description
Carbon Accounting Area (CAA) * Click beside Carbon Accounting Area (CAA) to select the appropriate CAA. This field defaults to CAA 1 and has the option to Add Another, which automatically increments the label e.g. CAA2, CAA3.
Note: This field does not apply to pre-1990 transactions.
Area This field automatically calculates the forest area based on the polygon you identify on the map.
Forest Click beside Forest to select an appropriate label. This field has the option to Add Another, which automatically increments the label e.g. Forest 2, Forest 3.
Compartment Click beside Compartment to select an appropriate label. This field has the option to Add Another, which automatically increments the label e.g. Compartment 2, Compartment 3.
Species Click beside Species to select a species of forest.
Year Planted Type the year the trees were planted in YYYY format.

For Deforestation returns:

Field Description
 Sub-area ID This field defaults to 1 and automatically increments as new areas are drawn.
Region Region is calculated.
Species Group Click beside Species to select the predominant species of the felled tree
Age Type the age of the trees.
Area  This field automatically calculates the land area based on the polygin you identify on the map.
Co2 per Ha         A read-only value that populates from the lookup tables in the system. This value varies depending on species group and age.
Carbon Stock (Self-Assessed)  The number of carbon units that were deemed emitted when the trees were felled. While the lookup tables give a value based on the Species Group and Age, this value can be manually overtyped if desired.
Carbon Stock MPI Calculated  A read-only value calculated by the system based on the species group, region and area.


7.

Click Save.

8.

In the Forest Information section:

If... then...
you want to view or zoom to the mapped forest
  • click beside required forest ID
  • Selected forest polygons will appear with a different coloured border to distinguish it from other polygons
you want to edit a mapped forest's attributes
  • click beside the required forest ID
  • edit attributes. For field descriptions, see step 6
  • click Save.
you want to delete a mapped forest
  • click beside the required forest ID
  • a confirmation screen displays, click OK.

For further explanation and instruction, see the Mapping Standard.

Back to top


Forest Mapping - Add Carbon Accounting Area (CAA)

What to do

Use these steps to add CAAs of the participant who is already registered in respect of post-1989 forest land.

Note:

  • The Add CAA transaction can only be used by a participant who is already registered in respect of post-1989 forest land. 
  • The Add CAA transaction can be accessed from the Participant Portfolio screen -  create a new transaction section, click here for Participant Portfolio help.
  • The mapping area of the Forest mapping page will display the existing CAA portfolio of the Participant.

Before you begin

Ensure you have either a correctly formatted shapefile available for each forest or specific details of where each forest is located.

Steps

1.
If... then...
you want to view the existing CAA portfolio of the Participant The existing CAA portfolio appears with a black border and cannot be edited.  New CAAs appear with a blue border and are listed in the forest information panel to the right of the screen.

Existing CAA portfolio

Note:
  • The Add CAA transaction can be accessed from the Participant Portfolio page click here for Participant Portfolio help.
  • Existing forest land will appear on the Forest Mapping Map, but will not be listed in the forest information panel to the right of the screen.
you want to upload your own shapefile go to Forest Mapping help

Note: If adding your forest land via a shapefile upload, the CAA label must be 1 greater than any previously loaded CAAs against the participant  (including CAAs associated to other applications that have not yet been approved for the participant)
For example:
if the participant joins in 2009 with three CAAs:CAA1, CAA2, CAA3; then in 2010 the participant adds a new CAA, the label for that CAA should be CAA4step 8.
you want to use the mapping tool to locate and identify new forest land go to Forest Mapping help

Note:  Existing CAAs cannot have forest land added to that same CAA after they have been approved.
you want to modify new forest land information go to Forest Mapping help

Note: Once you have selected the forest land, the forest attributes window will pop up the CAA label will be 1 greater than any previously loaded CAAs against the participant (including CAAs associated to other applications that have not yet been approved for the participant).
For example:
if the participant joins in 2009 with three CAAs:CAA1, CAA2, CAA3; then in 2010 the participant adds a new CAA, the label for that CAA should be CAA4
You want to modify existing forest land information You will not be able to modify existing forest land information.
You want to add new forest land over existing forest land You will not be able to upload or draw new forest land over existing forest land bought into the ETS.

Back to top


Forest Mapping - Remove Carbon Accounting Area (CAA)

What to do

Use these steps to remove CAAs of the participant who is already registered in respect of post-1989 forest land.

Before you begin

Ensure you have the CAA numbers that are to be removed.

Steps

1.

Click here to go to the Participant Portfolio help

Note: The Remove a CAA Transaction cannot be used if the removal would leve the participant without any remaining CAAs.

Back to top


Forest Summary

What to do

Use these steps to check the particulars of all forest polygons and Carbon Accounting Areas to be included in your application.

Before you begin

Ensure you have entered all forest polygons and Carbon Accounting Areas accurately.

Note: To qualify for participation in the ETS, the total forest area for a participant must be at least one hectare.

An emissions return may be voluntarily filed after 1 January and before 1 April each year. A maximum of one emissions return may be filed per Participant in each calendar year. Emissions Returns (online) must be submitted by the Participant themselves, or an Authorised Representative, to meet signatory rules.

Steps

1.
If... then...
you want to change the attributes of a forest polygon or Carbon Accounting Area
  • click Edit beside the required forest
  • the Forest Particulars screen window displays.
you want to delete a forest polygon or Carbon Accounting Area
  • click Delete beside the required forest
  • a confirmation screen displays, click OK.
you want to add another forest polygon or Carbon Accounting Area
  • click Add Another
  • the Forest Mapping screen displays.
You want to sort the information in the forest summary by a different column
  • click on the column header of the field you want to sort by
  • when clicked first the header link will sort the grid by its column ascending
  • when clicked a second time the header link will sort the grid by its column descending

Note: Each forest polygon area is rounded to one decimal point, but the total forest area calculates the sum of all raw forest polygon areas then rounds to one decimal point.

2.

If all the details are correct and complete in the summary, click Save & Continue.

A warning displays if the CAA information has not been entered.

Back to top


Declarations

What to do

Use these steps to agree to each declaration statement.

Before you begin

Ensure that you have completed all previous steps truthfully and included all required information in full.

Steps

1.

Read, understand and agree to all listed statements. Should you have any concerns regarding the declarations, please call the Contact Centre on 0800 CLIMATE (0800 254 628) to discuss.

2.

Click to tick the box next to each statement you agree to.

Note: All statements must be selected to submit the application.

3.

Click Submit.

Once submitted, the application is only editable by MPI. No further changes can be made to the transaction online after submission.

Back to top


Payment

What to do

Use these steps to select transaction(s) and process payments.

Note: Payment only applies to post-1989 applications for registration in the ETS, and for filing a voluntary post-1989 emissions return.

Before you begin

Ensure that you have your credit card details, if paying by credit card.

Steps

1.
If... then...
you want to pay for an application
  • click to tick the box beside the application's reference
  • click View Invoice and Pay
  • go to step 2.
you want to pay for all listed applications
(multiple applications per logon)
  • click to tick the box beside Pay All
  • click View Invoice and Pay
  • go to step 2.
you want to pay for the application later click Pay Later. This returns you to the Home page.
Note: Applications will not be lodged until the fees are paid.
2.
If... then...
you want to view the invoice as a PDF document click View as PDF Document.
Note: You can print or save a copy of the PDF invoice. Close the PDF window to return to the payment processing screen.
you want to pay by credit card
  • click to select beside Use your credit card to pay (Visa or Mastercard only) under the Payment Method section.
  • click Confirm
  • go to step 3.
you want to pay by Internet banking
  • click to select beside Use your bank's Internet Banking website to pay under the Payment Method section.
  • go to step 8.
3.

The credit card payment window displays. Type the correct details of the credit card to be charged.

Note: The credit card payment system (WIPS Plus) is integrated within this online application, and is hosted by Westpac Banking. The transaction will be conducted in a Payment Express secure environment using 128 bit encryption (SSL) payment page developed by Direct Payment Solutions (DPS). For more details, see the WIPS Plus website or the Payment Express (DPS) website.

4.

Click Submit.

5.

If the credit card transaction is successful, the window changes to display "Approved Transaction". Click Next.

6.

A Thank you screen displays with the application reference(s).

7.

If the credit card transaction is unsuccessful and:

If... then...
you want to pay later click Pay Later.
Note: Applications will not be lodged until the fees are paid.
you want to pay with another credit card or Internet banking
  • click Try Payment Again
  • the Payment Method screen displays.
you want to contact the MPI/ETS Contact Centre click Contact us.
8.

Use the example that displays to make your payment via your bank's Internet banking system.

Note: Either make a note of the instructions then go to step 9, or ensure you do not close this window when accessing and making the payment via Internet banking.

9.

Click to tick the box next to the mandatory declaration that the payment has been made (or will be made today) via Internet banking.

Note: If your Internet banking payment fails, or is not reconcilable, the application will not be processed and you will be notified by MPI/ETS Contact Centre.

10.

Click Confirm.

Back to top


Filing an Emissions Return (Voluntary Post-1989)

Use these steps to file an Emissions Return online.

What to do

Use these steps to file an emissions return online, when a Participant wishes to report net changes in carbon stock within their post-1989 forest land.

Before you begin

You can only file Emissions Returns online for ETS Participants that are associated to your iGovernment logon. If they are not linked against your logon, and the Participant has agreed to you filing the return (as an authorized representative), the Participant must contact MPI on 0800 CLIMATE or climatechange@mpi.govt.nz to arrange the re-association of their details.

You must read the following before filing an emissions return:

An emissions return may be voluntarily filed after 1 January and before 1 April each year. A maximum of one emissions return may be filed per Participant in each calendar year. Emissions Returns (online) must be submitted by the Participant themselves, or an Authorised Representative, to meet signatory rules.

Steps

1.
Field Description
Select 'Voluntary Emissions Return' from the 'type' dropdown list on the home page menu after logging in. Select the radio button next to the Participant loaded against your logon for which you are filing an emissions return, then click on the CONTINUE button.
2.
If... then...
you are a filing the very first emissions return for a Participant . . . You will see the list of Carbon Accounting Areas (CAAs) that are assigned to the Participant's registered forest area. All of these will have a start date for the return period of 1/1/2008. The end date will be 31 December of the calendar year preceding the year in which the return is being filed.

Continue on to step 3 . . .
you are a filing an emissions return for a Participant who has had filed returns in the past . . . You will see the list of CAAs that are assigned against the Participant's registered forest area. The start date of the return period for each CAA will either be:
  • the start of the calendar year following previously reported emissions; or
  • 1/1/2008 if the CAA has not previously had a return against it. The end date will be 31 December of the calendar year preceding the year in which the return is being filed.

Continue on to step 3 . . .
3.
If... then...
you wish to voluntarily report a net change in carbon stocks (emissions) for a particular CAA . . . Select the type of net change to carbon stocks that you wish to report for that CAA from the dropdown list provided. This can be an Increase (positive net change in carbon stocks), or a Decrease (negative net change in carbon stocks). Selecting one of these options will enable you to enter a value to the right of the dropdown.

Enter the net change in carbon stocks (tonnes) for each CAA into the value field. Use whole numbers only.

Note that if you report a decrease in net carbon stocks for a CAA, the units that are to be surrendered are capped by the units transferred for removals less units previously surrendered (for that CAA).

If you wish to report a zero (0) change in net carbon stocks (noting this is different from not filing a return for the CAA), select Nil Return, which inserts a value of 0.

Continue on to step 4* once you have recorded the net change in carbon stocks for each of the CAAs you are reporting on in this return . . .
If you do NOT wish to voluntarily report emissions for a particular CAA . . . Leave the dropdown list for the net carbon change for that CAA set to 'No Return'.

Continue on to step 4* . . .

* Note: you must enter a net change in carbon stocks against at least one CAA in order to file an emissions return.

If you receive the following error message, then you may have typed in an incorrect value, or misinterpreted the lookup tables when calculating your net changes in carbon stocks offline.


To avoid submission of invalid data, MPI prevents the submission of a value for a CAA that exceeds the maximum growth in the return period for the forest area for the CAA, for the fastest growing tree type in the fast growing region.

4.
If... then...
you are satisfied with a netted transaction (overall entitlement or surrender) resulting from the emissions return . . . Click on SAVE & CONTINUE.

Continue on to step 5 . . .
you have recorded both increases and decreases in carbon stocks (for different CAAs) and prefer to separate out the transactions relating to total surrenders and total entitlements (rather than netting them into one) . . . Tick the box that states 'Tick if you do NOT wish to net total entitlements and liabilities'.

Click on SAVE & CONTINUE.

Continue on to step 5 . . .
5.

 

You will now be presented with a confirmation page. Check the information you entered in steps 1 to 4.

If... then...
you are satisfied with the list of CAAs, their corresponding reporting periods, and the net change in carbon stocks (if any) for each CAA

AND

you are satisfied that the total net units is what was expected based on your own (offline) calculations . . .

AND

you understand your liability obligations (if applicable)
Click on CONFIRM.

Note - check the confirmation very carefully. If you submit a return with errors, you will have to contact the Chief Executive of MPI, c/o 0800 CLIMATE or climatechange@mpi.govt.nz, and request that MPI consider an amendment to the return.

Continue on to step 6 . . .
You are not satisfied with any of the details on the confirmation page. Click on BACK

Return to steps 3 and 4 . . .
6.

 

You will now be presented with an acknowledgments page

If... then...
Acknowledgements * It is mandatory to read and then confirm (tick) that you understand and agree to the acknowledgements.

After confirming your agreement, click SUBMIT.

Note - This is your last chance before submission of the emissions return to MPI. If you submit a return with errors, you will have to contact the Chief Executive of MPI, c/o 0800 CLIMATE or climatechange@mpi.govt.nz, and request that MPI consider an amendment to the return.

Continue on to Step 7 . . .
7.

 

You are now at the payment step. Follow the instructions for payment described.

MPI will not complete the processing of your emissions return until payment has been received in full. Payments are non-refundable.

Back to top



Filing a Deforestation Notification (Pre-1990)

Use these steps to file a Deforestation Notification online. 

What to do

Use these steps to file a deforestation notification online, so a Participant can report changes in carbon stock within their pre-1990 forest land.

Use these steps to file a deforestation notification online, so a Participant can report changes in carbon stock within their pre-1990 forest land.

Before you begin

You can only file Deforestation Notification online for ETS Participants that have notified MPI of deforesting and those associated to your iGovernment logon. If they are not linked against your logon, and the Participant has agreed to you filing the return (as an authorized representative), the Participant must contact MPI on 0800 CLIMATE or climatechange@mpi.govt.nzto arrange the re-association of their details.

You must read the following before filing the notification:  

 The Lookup Table Guide for information and guidance on how to calculate the net change in carbon stocks for each Carbon Accounting Area (CAA) you wish to include in the emissions return.

The deforestation notification is done once for each deforestation cycle. A cycle represents more-or-less continuous deforesting by a participant and it can run across multiple forest stands and across more than one geographical area. It can last for a number of years or for less than a single year, there is no particular timeframe. The participant’s intention to continue or halt deforesting operations determines whether a deforestation cycle ends. To end a cycle you put the deforestation cessation date into your deforestation return. See “Filing a Deforestation Return.”

Steps

  1. Select the 'Deforestation Emissions Return' link under New Transactions for Participant, Pre-1990 section on the Participant Portfolio page. The first page of the return opens.
  2. In Notification Details, type the date deforestation commenced, then click Continue.
  3. On the Property Selection page, either search for a property or zoom in to the map and select it. Select all properties on which you plan to conduct deforesting, whether or not you own them and whether or not they have separate forests planted on them or are in geographically dispersed areas. Then click Continue.
  4.  Review the summary list and confirm all required properties are selected, edit details or delete properties as required. Then click Save and Continue.
  5. You will now be presented with a declarations and acknowledgments page. It is mandatory to read and then confirm by selecting the checkboxes that you understand and agree to them. This is your last chance before submission of the emissions return to MPI. If you submit a return with errors, you will have to contact 0800 CLIMATE or climatechange@mpi.govt.nz, and request that MPI consider an amendment to the return.
  6. (Optional) Run a report that details what you have submitted.
    6.1 Click Home in the left sidebar menu.
    6.2 Under Select an existing Participant/Applicant to view their portfolio, click the required name.
    6.3 Under Transaction History, locate the relevant return period.
    6.4 From the Forms and Documents drop list, select Summary-Lodged or Summary-Approved. (If you’ve just now submitted the return you will not yet see the approved option.) An open, save or cancel dialog box appears.
    6.5 Specify your required action.    

Back to top


Filing a Deforestation Emissions Return (Pre-1990)

Use these steps to file a Deforestation Emissions Return online.

What to do

Use these steps to file a deforestation emissions return online, so a Participant can report changes in carbon stock within their pre-1990 forest land.

Before you begin

You can only file Deforestation Emissions Returns online for ETS Participants that have notified MPI of deforesting and those associated to your iGovernment logon. If they are not linked against your logon, and the Participant has agreed to you filing the return (as an authorized representative), the Participant must contact MPI on 0800 CLIMATE or climatechange@mpi.govt.nz to arrange the re- association of their details.

You must read the following before filing the notification:

The Lookup Table Guide for information and guidance on how to calculate the net change in carbon stocks for each Carbon Accounting Area (CAA) you wish to include in the emissions return.

The deforestation emissions return must be filed after 1 January and before 31 March each year in which pre-1990 deforestation operations are conducted. A maximum of one return may be filed per Participant in each calendar year. Deforestation Returns (online) must be submitted by the Participant themselves, or an Authorised Representative, to meet signatory rules.

Steps

  1. Select the 'Deforestation Emissions Return' link under New Transactions for Participant, Pre-1990 section on the Participant Portfolio page. The first page of the return opens.
  2. From the drop list select the year in which the deforesting occurred then perform the following optional actions, then click Continue. 

    If you wish to... then...
    Indicate deforesting is completed Select the "Pre-1990 Deforestation is complete..." checkbox and enter the relevant date.

    voluntarily report your reason for filing this return

    Select the relevant checkbox (es) to show the land was converted or that the tree growth did not meet required thresholds.

  3. On the Property Selection page, either search for a property or zoom in to the map and select it. Select all properties on which you plan to conduct deforesting, whether or not you own them and whether or not they have separate forests planted on them or are in geographically dispersed areas. Then click Continue.

  4. Review the summary list and confirm all required properties are selected, edit details or delete properties as required. Then click Save and Continue.

  5. You will now be presented with a page on which you either import a data file or hand-draw the polygons that represent each area of land that has been deforested.

    Note: Each polygon must represent felled trees of a single age and from a single predominant species group.

    If you    ... then...
    Indicate deforesting is completed Select the "Pre-1990 Deforestation is complete..." checkbox and enter the relevant date.

    voluntarily report your reason for filing this return

    Select the relevant checkbox (es) to show the land was converted or that the tree growth did not meet required thresholds.

  6. On the Property Selection page, either search for a property or zoom in to the map and select it. Select all properties on which you plan to conduct deforesting, whether or not you own them and whether or not they have separate forests planted on them or are in geographically dispersed areas. Then click Continue.

Steps

6.1. To display the Sub-area Particulars window either

        Draw the polygon and double-click to close it

-Or-
        In the Deforestation Summary table, click Edit beside the Sub-are you wish to edit.

6.2. In the Sub-area Particulars, choose the Species Group. If there is more than one group in the deforested area then pick the predominant group. This process is covered on page 10 of the A guide to Look-up Tables for Forestry in the Emissions Trading Scheme.

6.3. Type the age, then click Recalculate. The system looks up the relevant carbon stock per hectare value based on the entered species group and age and populates it into the dialog box, then multiplies the area by the lookup value to get the self- assessed carbon stock and populates that value into the Carbon Stock (Self Assessed) field. The MPI Calculated value is obtained from the look-up tables and can be used as  a comparison to your assessed value.

6.4. (Optional) Overtype the value in Carbon Stock (Self Assessed) with your own value, if you wish.

6.5. When you’re satisfied the data accurately reflects your emissions liability for that deforested sub-area, click Save. Repeat 6.1 through 6.5 until all sub-areas have been completed, then click Save and Continue.

7.  You will now be presented with a declarations and acknowledgments page. It is mandatory to read and then confirm by selecting the checkboxes that you understand and agree to them.

This is your last chance before submission of the emissions return to MPI. If you submit a return with errors, you will have to contact 0800 CLIMATE or climatechange@mpi.govt.nz, and request that MPI consider an amendment to the return.

8.  (Optional) Run a report that details what you have submitted.

8.1 Click Home in the left sidebar menu.

8.2 Under Select an existing Participant/Applicant to view their portfolio, click the required name.

8.3 Under Transaction History, locate the relevant return period.

8.4 From the Forms and Documents drop list, select Summary-Lodged or Summary-Approved. (If you’ve just now submitted the return you will not yet see the approved option.) An open, save or cancel dialog box appears.

Back to top


    Completing Particulars for Deforested Sub-areas

    Whether you manually draw a polygon or import a shapefile, you need to complete the particulars related to the sub-area you have deforested. The particulars can be imported from a .dbf file as part of the shapefile import, or they can be manually entered. When manually drawing a polygon, details must be manually entered.


Note: Each polygon must represent felled trees of a single age and from a single predominant species group.

Steps

 

  1. To display the Sub-area Particulars window either:

Draw the polygon and double-click to close it

 

-Or-

Import the .shp

but not the .dbf file then in the Deforestation Summary table, click  Edit beside the Sub-area you wish to edit.

In the Sub-area Particulars, choose the Species Group. If there is more than one group in the deforested area then pick the predominant group. This process is covered on page 10 of the A guide to Look-up Tables for Forestry in the Emissions Trading Scheme.

    2.    Type the age.

    3.    If you want to include an attributes file (.dbf file), click Browse. Optionally select your attributes file. Locate and select the attributes file and click Open. Alternatively, you can add the attributes manually. See step 9.

    4.    Click Upload.

Note: If successful, the Forest Mapping screen displays with your forest polygons.

 If the shapefile contains polygons with a large number of vertices, the Forest Summary may display automatically and access to the Forest Mapping page is removed. If your forest is very complicated, it is suggested that the shapefile is submitted on CD to MPI with a paper-based application.

Back to top


Thank You

Steps

1.

If... then...
you want to logout of the system click Logout.
you want to return to the Home page click Back to Home.
you want to contact the MPI/ETS? Contact Centre click Contact us.

Back to top



 

Last Updated: 03 July 2014

Related Items

No related resources found

Contact MPI

for general enquiries phone

0800 00 83 33