Steps to get a sea or air container facility approved
Transitional and containment facilities must meet standards and be approved by MPI. Find out what you need to do to get a facility that accepts air or sea containers approved.
Who to contact
To send an application for approval, change of approval, or to get advice about a facility, contact the national facilities team:
- All of the South Island: firstname.lastname@example.org
- Central North Island (includes Wellington, Napier, New Plymouth, Palmerston North, and Gisborne): Wellington.QITF@mpi.govt.nz
- Northern North Island (includes Auckland, Tauranga, and Northland): email@example.com
To talk to MPI about facility approvals:
- phone 0800 22 20 18 (Option 5)
Follow the steps
Facilities covered by this processThis process covers steps to get a facility approved to receive goods in containers. If you want approval for a facility to receive goods that aren't in containers, there is a different process to follow (some facilities may need both processes).
Answer these questions to find out if you're ready to apply
|1||Have you passed your transitional facility operator course?||
We can't process your application if you haven't done the operator course.
|2||Do you have accredited persons?||
Accredited persons must be on your site to check containers.
Does your hardstand meet MPI specifications?
|Without the right hardstand, you can't become a transitional facility.|
Can you meet all onsite security requirements as explained in the:
|You must be able to meet all onsite security requirements.|
|5||Will you receive more than 10 containers a year?||
We're unlikely to approve a new facility getting fewer than 10 containers a year.
Note: You will be charged for the costs and time involved processing your transitional facility application whether or not it's approved. It's in your best interests to ensure your application is complete before you send it to us.
When you can answer 'yes' to all 5 questions, you're ready to start making your application. You can proceed to Step 2
MPI considers container volumes when approving new transitional facility applications. This is because facility operators and staff who process low volumes of goods each year can find biosecurity requirements to be burdensome or confusing. This can lead to compliance issues and disproportionate costs for MPI.
We'll consider facilities that are likely to receive less than 10 containers a year on a case-by-case basis. We'll take into account things like special requirements for imported goods (for example, if imported equipment needs specialised handling or specialised unloading gear).
Importers handling low-risk containers should consider applying for approval of a Multi-site Transitional Facility (MTF) System.
Get advice from MPI
Contact your local biosecurity inspector for information on setting up a facility before applying for approval.
You can also request a facility approvals information pack from the national facilities team.
Review the relevant facilities standard
To gain and maintain approval for your facility, it must meet specific requirements outlined in the relevant facilities standard.
For facilities receiving sea containers or general risk goods use the Standard for transitional facilities for general uncleared risk goods (TFGEN).
- Download the standard for TFGEN [PDF, 801 KB]
- Download the guidance document for the TFGEN standard [PDF, 965 KB]
For all other types of facility, search for the relevant standard.
Requirements for multi-site transitional facilities
Importers who bring in low-risk sea containers – and don't want to have their own transitional facility – can apply for approval of a Multi-site Transitional Facility (MTF) System. This allows them to have containers delivered to their business subject to certain conditions.
Facility approval costs
You'll be charged a minimum of:
- $887.70 (+GST) for processing an approval of a facility and facility operator
- $887.70 (+GST) for processing an approval of a change of operator.
You'll be charged:
- $102.27 (+GST) per hour for inspection and auditing services
- an annual fee of $298.05 (+GST) for an approved facility.
Complete the required forms
You will need to complete an Application for approval of an MPI transitional or containment facility and/or operator regardless of your type of transitional or containment facility.
Additional documentation that you will need to send with your application will depend on whether you are applying for:
- approval of a new facility
- a change in approval (change in facility location or type of goods)
- a change of ownership or name of a facility.
Checklist of other required documentation
The application for approval form has a checklist of other required documentation, which may include the following forms:
- Trade Single Window 224 registration form – Customs website (also requires copy of your Certificate of Incorporation)
- Application for credit account with MPI [PDF, 300 KB]
Provide facility operator details
Every facility must have an approved operator who has overall responsibility for the facility.
Operators of transitional facilities approved to the Standard for general transitional facilities for uncleared goods and Post-entry quarantine for plants must complete a training course to be an approved operator.
You will need to provide the following operator details with your application for facility approval:
- copy of the operator certificate of training, if required
- operator's residential address, country of birth and phone number
- copy of operator's photo identification (such as driver's licence or passport).
Prepare a facility operating manual
You will need to provide a facility operating manual with your application for approval of a facility. Check the relevant facility standard for guidance on preparing an operating manual.
For transitional facilities approved to the Standard for general transitional facilities for uncleared goods (TFGEN) or Post-entry quarantine for plants, MPI has guidance material to help you develop your operating manual.
- Approved TFGEN transitional facility operating manual – template
- Use this version if facility use the older versions of Microsoft Word [DOC, 478 KB]
- Use this version if facility has the latest version of Microsoft Word [DOCX, 140 KB]
- Example of a TFGEN site plan [PDF, 161 KB]
- Example post-entry quarantine operating manual – DOC [DOC, 2.3 MB], PDF [PDF, 1.9 MB]
Check you have completed all the application requirements by completing the checklist on the application for approval form.
Send your completed documentation to your local inspector and the national facilities approvals team.
What happens next?
Only completed applications can be processed. Applications with all the required information will be placed into the queue for processing. The approval process can take up to 6 weeks.
MPI will contact you to organise a site visit. Following completion of any recommended actions, you will be notified whether your facility has been approved or not.
If you don't provide everything we need, we will contact you to request the missing information. We won't start processing your application until we receive the remaining information.
You will need to provide the remaining documentation to MPI within 10 working days from the request from MPI.
If you don't provide everything we need, we'll decline your application and tell you why. You'll need to re-submit the entire application.