Regulated control scheme (RCS) for wharves

A regulated control scheme for wharves is an alternative to a risk management programme. Find out what's involved in developing one.

Regulated control scheme options

Wharf operators who handle animal products for export that require an official assurance (export certificate) can choose to operate under a regulated control scheme (RCS) or a risk management programme (RMP).

If you choose to operate under an RCS, you can use either:

  • the wharf RCS template provided by the Ministry for Primary Industries (MPI), or
  • your existing documented procedures – changed where necessary to comply with the RCS requirements.

For most operators, using the wharf RCS template from MPI is the easier option.

Using MPI's wharf RCS template

Our wharf RCS template provides a simple way for you to document your system to meet the requirements of the RCS.

Regulated control scheme (RCS) template – Handling of animal material and product at wharves [PDF, 384 KB]

Guidance: How to use the RMP or RCS template [PDF, 2.5 MB]

By complying with the requirements and procedures in the template, you meet the requirements of the Wharf RCS.

Using your own procedures

If you choose to use your existing documented procedures as the basis for an RCS, you may need to change them to meet our requirements.

Procedures you'll need to include are:

  • how to handle the product
  • cleaning
  • maintenance
  • record-keeping.

Once these procedures are documented, you need to:

  • implement and follow them
  • keep relevant records
  • get your RCS verified
  • register as an RCS wharf operator.

Getting your RCS checked

If you're developing your RCS based on your own documented system, you need to get it checked by a recognised evaluator before it can be registered with MPI.

Find a recognised evaluator

Ongoing RCS verification

A recognised verifier will check your RCS from time to time, to make sure you're:

  • following the procedures in your documented system, and
  • meeting the legal requirements.

Verification is performance-based. If your operation is performing well, and is in substantial compliance with all requirements, you will have less frequent verification visits.

Cost of RCS evaluation and verification

You'll be charged a fee for evaluation (if required), and for ongoing verification visits.

These charges include the evaluator's or verifier's:

  • preparation time
  • time on site carrying out the evaluation or verification
  • time to write their report
  • travel costs.

The overall cost will depend on the size of your operation and how complex it is.

Registering as a wharf RCS operator

Once your RCS is completed (and has been evaluated if required), you need to apply to MPI to register as a wharf RCS operator by completing form AP16.

Form AP16 – Registration of animal product transport / depot / export loading facility operator [PDF, 1.2 MB]

If we're satisfied that your operation meets the RCS requirements, we will:

  • register you as a wharf RCS operator
  • send you a certificate that you can pass on to exporters
  • add your details to our list of registered wharf operators.

Regulated control scheme — Transport, depot, and export loading facility operators

Legal requirements

The legal requirements you must meet when you operate under the wharf RCS are set out in 2 notices.

Animal Products Notice: Regulated Control Scheme – Transportation and Handling of Products for Export with an Official Assurance [PDF, 521 KB]

Animal Products Notice: Export Requirements for Transportation of Products for Export with an Official Assurance [PDF, 437 KB]

Find out more

Transport, stores and wharves roadmap [PDF, 969 KB]

Documents, guidance, and registers for wharf operators

Who to contact

If you have questions about regulated control schemes for wharf operators, email info@mpi.govt.nz

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Follow the steps

Step 1
What you need to know

An overview of operating a wharf under a regulated control scheme.

Wharf operators who store commodities for export that require an official assurance can choose between operating either under a regulated control scheme (RCS), or a risk management programme (RMP).

For an RCS you will need to develop and operate under a documented system. You can use either:

  • MPI's Wharf RCS template
  • your existing documented procedures, amended to comply with RCS requirements where necessary.

For most operators, using the Wharf RCS template is the easier option.

Your procedures include how to handle the product, cleaning, maintenance and record-keeping. Once these procedures are documented, you need to:

  • implement and follow them
  • keep relevant records
  • get your RCS verified
  • register as an RCS wharf operator.

Legal requirements

The legal requirements you meet when you operate under the Wharf RCS are set out in notices and amendments. Refer to the:

Step 2
What you need to do

The tasks you need to complete.

Use the Wharf RCS template

MPI's Wharf RCS template provides a simple way for you to document your system to meet the requirements of the RCS. By complying with the requirements and procedures in the template, you meet the requirements of the Wharf RCS. A user guide is available to help you complete the template.

Download the RCS Template – Handling of Animal Material and Product at Wharves [PDF, 384 KB]

Download Guidance: How to use RMP or RCS template [PDF, 2.5 MB]

Get your RCS checked and verified

Before your documented system can be registered with MPI, it needs to be checked by a recognised verifier.

After the initial verification, your verifier will occasionally check your RCS to ensure you are complying with the legal requirements and following the procedures in your documented system. Verification is performance based. If the outcome of your audit is unacceptable, then the frequency of the audits is likely to increase.

You pay for verification audits. The overall cost depends on the complexity and size of your operation. Charges include the verifier's time relating to the verification. This includes time for preparation, the onsite visit, travel costs and writing up the result of the verification.

Register as a Wharf RCS operator

Once your RCS has had its initial verification you need to apply to MPI to register as a Wharf RCS operator. Register by completing the form AP10 – Registration of Wharf Operator.

Download the form to register as a wharf operator [PDF, 1.2 MB]

Step 3
How you know you've meet MPI requirements

Getting your documentation.

When MPI is satisfied that your wharf complies with the RCS requirements, you will be registered as a wharf RCS operator and be listed on this website. You will also receive a certificate that you can pass on to exporters.

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