Guidance on using AP E-cert

Guidance and resources to help animal product exporting businesses understand and meet their obligations when using AP E-cert.

What is AP E-cert?

AP E-cert is an online system used to electronically raise and issue export certificates for destination markets that require official assurances.

Find out more about AP E-cert

Videos on the exporting journey

Exporting journey of an animal product (2.05)

Learn about the animal product exporting journey to overseas markets that require official assurances.


Exporting journey of an animal product: A closer look at certification (4.55)

Learn more about the export certification process in the animal product export journey to overseas markets that require official assurances.

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Guidance, learning module, training system, and glossary

Quick reference guide for raising an export certificate

This step-by-step guide shows you how to raise an export certificate in AP E-cert.

Quick reference guide [PDF, 418 KB]

Demonstration of raising an export certificate in AP E-cert

We are developing a walk-through module demonstrating how an export certificate is raised in AP E-cert. This will be available soon.

Help files in AP E-cert

The AP E-cert help files provide rules and guidance on how to use AP E-cert. You can get access to the help files for AP E-cert by logging into the system, going to the main menu, and choosing "help".

AP E-cert training system

MPI strongly recommends that you practice raising eligibility documents (or eligibility declarations) and export certificates in the AP E-cert training system before you use the live AP E-cert system. Your AP E-cert RealMe login will also give you access to this training application.

Glossary

Key terms to know when exporting animal products.

Glossary [PDF, 183 KB]

How AP E-cert fits into the export supply chain

A diagram shows the six phases of the export supply chain. A product moves from a farm or vessel, to a processing plant, to storage or distribution. It then gains AP E-cert certification, and moves on to the overseas authority. From there the product travels to the importer and then to the customer.

Phase 1

When the product is moved from one place to another, an authorised user enters the required product data into AP E-cert. This generates an electronic transfer document, known as an eligibility document or eligibility declaration.

Phase 2

Once the eligibility document is submitted, the local verifier reviews the information. They approve the document based on their knowledge of the premises and the contents of the document. They may request an amendment if the information is incorrect or incomplete.

Phases 3 and 4

Phase 2 is repeated for each product transfer. Products recorded on one document may be combined with other products to create a new document.

This can be repeated many times as processing continues and the products are moved between registered premises. AP E-cert tracks the movement history of animal products as they are transferred between premises within New Zealand.

Phase 5

When the product is ready for export, the exporter (or their agent) enters the required product and consignment data into AP E-cert. This generates a request for an export certificate. They email MPI certification services to confirm they've raised a request.

Once a request is submitted, the MPI certifier reviews the request. They make sure that all the information is correct and that the right statements (attestations) have been selected as required for the destination country. Sometimes they may need to check details of the product with the exporter, the RMP operator, or the verifier.

When the MPI certifier is satisfied, the certificate is approved and issued.

Phase 6

Destination country officials review the export certificate as part of their border clearance processes. The officials may access AP E-cert to validate the data and confirm that a paper certificate is genuine. For some destination countries, the certificate data is sent electronically from AP E-cert directly to a database controlled by the border authority.

Check the export requirements when using AP E-cert

As well as meeting New Zealand standards and requirements, you may need to meet specific New Zealand export requirements depending on your product and the destination country. These are some key documents to read and refer to when using AP E-cert.

Risk management programme requirements

Primary processors of animal material and products for human or animal consumption are required to operate under a registered risk management programme (RMP).

Risk management programmes

Regulated control scheme requirements (transport operators)

Transport operators moving animal products must operate under a regulated control scheme (RCS) or an RMP. Modes of transport include road, rail, sea, and air.

Regulated control schemes for transport operators

Export approved premises requirements

Primary processors of animal material or product not for human or animal consumption that are exempt from having an RMP are required to operate under an export approved premises (EAP).

Export approved premises

Official assurance specifications (OAS)

Animal Products Notice: Official Assurances Specifications for Animal Material and Animal Products  

Animal Products Notice: Official Assurances Specifications for Dairy Material and Dairy Products  

Overseas market access requirements (OMARs)

Any requirements for the export of animal products to a specific country or market are outlined in overseas market access requirements (OMARs). These documents are password protected, so you will need to apply for a password.

Overseas market access requirements

Request to access animal product OMARs

Regional certification offices

Consult the MPI certification office in your location.

Location

Phone number

Email

Dairy (all of New Zealand)

09 909 6200

Dairy.certification@mpi.govt.nz

Auckland

09 909 2701

Aucklandcertification@mpi.govt.nz

Bay of Plenty
Waikato

07 5712815

Certification.BOP-Wa@mpi.govt.nz

Christchurch and
Dunedin

03 943 1777

Certs.chch@mpi.govt.nz

Who to contact

If you have questions about exporting animal products, email exporterhelp@mpi.govt.nz

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