Maintaining and amending an RMP
You must amend (update) your RMP when needed – and apply to the Ministry for Primary Industries (MPI) if there are "significant amendments".
If you stop operating completely, there is a different process to follow.
Amending your risk management programme
If you amend your risk management programme (RMP) for any reason, the amendment will either be a:
- minor amendment
- significant amendment.
See sections 7.6 and 8.4 of the RMP manual to find out how to make an amendment.
Getting advice about amendments
You can consult your verifier, a recognised evaluator, or a technical expert for advice. The RMP manual also has information.
If you're planning to export your product, we recommend you discuss any proposed amendments with your verifier. They can help identify any market access issues.
Minor amendments to an RMP
Minor amendments include changes to:
- operator, or operator name (use form AP5)
- registration details (use form AP50)
- day-to-day manager of an RMP (use form AP50)
- recognised agency (use form AP60)
In the special circumstances of death, bankruptcy, receivership, or liquidation of an operator of an RMP, a new one must be registered. Use form AP55 for this.
Significant amendments to an RMP
A change to your RMP is likely to be a significant amendment if the change either:
- introduces new risk factors, or
- may adversely impact on existing risk factors.
Appendix G of the RMP manual has guidance on how to determine whether an amendment is minor or significant.
Once you've determined that the amendment you want to make is significant, use the AP6 form to register the amendment with MPI.
Include with the form:
- the entire RMP – with the changes clearly identified, or
- the outline of the RMP – with the changes clearly identified, and
- the evaluation report confirming the validity of the RMP.
The process for registering a significant amendment is the same as for initial registration of the RMP.
Evaluating significant RMP amendments
If a significant amendment is made to your RMP, it must be submitted for evaluation and registration. The evaluation must involve all parts of the RMP that are affected by the amendment. The level of re-evaluation needed will depend on how big the change you want to make is.
You should update the RMP to include all new systems and procedures necessary to operate the amendment, and ensure that personnel are aware of the changes and know what to do.
When the amendment is considered acceptable, the evaluator will prepare an evaluation report.
Who to contact
If you have questions about RMPs, email firstname.lastname@example.org