Regulated control scheme for transport operators

A regulated control scheme for transport operators is an alternative to a risk management programme. Find out what's involved in developing one.

Regulated control scheme options

Operators who transport animal products for export that require an official assurance (export certificate) can choose to operate under a regulated control scheme (RCS) or a risk management programme (RMP).

If you choose to operate under an RCS, you can use either:

  • the transport RCS template provided by the Ministry for Primary Industries (MPI), or
  • your existing documented procedures – changed where necessary to comply with RCS requirements.

Using MPI's transport RCS template

Our transport RCS template is a way for you to document your system to meet the requirements of the RCS.

Regulated control scheme (RCS) template for the transport of animal material and product [PDF, 324 KB]

This template can be used by:

  • transport service operators
  • vehicle docking facility operators.

A user guide is available to help you complete the template.

Guidance document: How to use the RMP or RCS template [PDF, 2.5 MB]

By complying with the requirements and procedures in the template, you meet the requirements of the Transport RCS.

Using your own documented procedures

If you choose to use your existing documented procedures as the basis for an RCS, you may need to change them so they meet our requirements.

Procedures you'll need to include are:

  • how to handle the product
  • cleaning
  • maintenance
  • record-keeping.

Once these procedures are documented, you need to:

  • implement and follow them
  • keep relevant records
  • get your RCS verified
  • register as an RCS transport operator.

Getting your RCS checked

If you're developing your RCS based on your own documented system, you need to get it checked by a recognised evaluator before it can be registered with MPI.

Find a recognised evaluator

Ongoing RCS verification

A recognised verifier will check your RCS from time to time, to make sure you're:

  • following the procedures in your documented system, and
  • meeting the legal requirements.

Verification is performance-based. If your operation is performing well, and is in substantial compliance with all requirements, you will have less frequent verification visits.

Cost of evaluation and verification

You'll be charged a fee for evaluation (if required), and for ongoing verification visits.

These charges include the evaluator's or verifier's:

  • preparation time
  • time on site carrying out the evaluation or verification
  • time to write their reports
  • travel costs.

The overall cost will depend on the size of your operation and how complex it is.

Registering as a transport RCS operator

Once your RCS is completed (and has been evaluated, if required), you need to apply to MPI to register as a transport RCS operator.

Use form AP16 to register.

AP16 – Registration of animal product transport / depot / export loading facility operator [PDF, 871 KB]

If we're satisfied that your operation meets the RCS requirements, we will:

  • register you as a transport RCS operator
  • send you a certificate that you can pass on to exporters
  • add your details to our list of registered transport operators.

Regulated control scheme — Transport, depot, and export loading facility operators

Related animal product notices

The legal requirements you must meet when you operate under the transport RCS are set out in 2 animal product notices:

Regulated Control Scheme – Transportation and Handling of Products for Export with an Official Assurance [PDF, 521 KB]

Export Requirements for Transportation of Products for Export with an Official Assurance [PDF, 437 KB]

Find out more

Transport, stores, and wharves legislation roadmap [PDF, 969 KB]

Documents, guidance, and registers for transport operators

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Who to contact

If you have questions about regulated control schemes for transport operators, email info@mpi.govt.nz

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Follow the steps

Step 1
What you need to know

An overview of being a transport operator under the regulated control scheme.

Operators who transport animal products for export that require an official assurance can choose to operate either under a regulated control scheme (RCS) or a risk management programme (RMP).

Read about RMPs for transport operators

For an RCS you will need to develop and operate under a documented system. You can use either:

  • MPI's Transport RCS template
  • your existing documented procedures, amended to comply with RCS requirements where necessary.

Your procedures include how to handle the product, cleaning, maintenance and record-keeping. Once these procedures are documented, you need to:

  • implement and follow them
  • keep relevant records
  • get your RCS verified
  • register as an RCS transport operator.

Legal requirements

The legal requirements you meet when you operate under the Transport RCS are set out in notices and amendments. 

Animal Products Notice: Export Requirements for Transportation of Products for Export with an Official Assurance [PDF, 437 KB]

Animal Products Notice: Regulated Control Scheme –Transportation and Handling of Products for Export with an Official Assurance [PDF, 521 KB]

Step 2
What you need to do

The tasks you need to complete.

Use the Transport RCS template

MPI's Transport RCS template provides a simple way for you to document your system to meet the requirements of the RCS. By complying with the requirements and procedures in the template, you meet the requirements of the Transport RCS. A user guide is available to help you complete the template.

The template can be used by:

  • transport service operators
  • vehicle docking facility operators.

Download the Transport RCS template – Transport of Animal Material and Product [PDF, 324 KB]

Download Guidance document: How to use the RMP or RCS template [PDF, 2.5 MB]

Get your RCS checked and verified

Before your documented system can be registered with MPI, it needs to be checked by a recognised verifier.

After the initial verification, your verifier will occasionally check your RCS to ensure you are complying with the legal requirements and following the procedures in your documented system. Verification is performance based. If the outcome of your audit is unacceptable, then the frequency of the audits is likely to increase.

Transport operators are initially verified 6-monthly or annually, depending on the product transported.

You pay for verification audits. The overall cost depends on the complexity and size of your operation. Charges include the verifier's time relating to the verification. This includes time for preparation, the on-site visit, travel costs and writing up the result of the verification.

Register as a Transport RCS operator

Once your RCS has had its initial verification you need to apply to MPI to register as a Transport RCS operator. Register by completing Form AP16 – Registration of Transport Service Operator.

Download the form to register as a transport operator [PDF, 871 KB]

Step 3
How you know you've met MPI requirements

Getting your documentation.

When MPI is satisfied that your transportation units, equipment and facilities comply with the RCS requirements, you will be registered as a Transport RCS operator and listed on this website. You will also receive a certificate that you can pass on to exporters.

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