When to appoint someone to complete ETS tasks for you
When you join the ETS, there are some tasks you will need to complete. Some of these tasks can be complex. For example, you will need to map your forest land to meet a certain set of rules and complete emissions returns.
You can appoint someone as a representative to complete certain ETS tasks on your behalf. This person or company is also sometimes known as an ‘authorised representative’. They can help you make sure that you meet your ETS obligations.
What a representative can do on your behalf
A representative manages some or all of your forestry tasks in the Emissions Trading Scheme (ETS). Once you authorise them, they can:
- register your land in the ETS
- map your land
- complete and submit your emissions returns
- respond to queries from the Ministry for Primary Industries (MPI) about your ETS forest land
- make enquiries on your behalf
- sign documents
- receive and send some types of information, such as notices.
What your representative can't do
Your representative cannot access your account in the New Zealand Emissions Trading Register (NZETR), unless you nominate them to do this separately under another sort of role in your register account.
You can appoint someone to manage your NZETR account as an ‘account operator’, ‘ETS reporter’ or ‘authorised person’ with the Environmental Protection Authority (EPA).
ETS liability and penalties
You are liable for ensuring your ETS obligations are met. This includes when someone is acting on your behalf. If something goes wrong, you could receive a penalty and/or an infringement notice and fee. This could happen if your representative makes a mistake in your emissions return or doesn't submit your emissions return.
From 1 January 2021, a new penalty regime was introduced.
What to consider when choosing a representative
Appointing a representative is like hiring an accountant to help manage your finances. Your representative needs to have knowledge and experience about forestry in the ETS.
We cannot recommend who you should use as a representative. These representatives are not regulated. It is important to do proper research and check references for anyone you are thinking about appointing. Some people choose to appoint a professional forestry adviser or a consultant with relevant experience.
Before choosing your representative, consider:
- their experience with forestry in the ETS
- what their referees say about them
- whether they have any history of non-compliance for forestry in the ETS
- the systems and processes they use to ensure the emissions returns they file are accurate.
Make sure you have a contract with your representative which shows the scope of what they will manage on your behalf.
How to appoint an authorised representative
Download and complete the appointment form.
Upload the form to the online system, Tupu-ake.